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Forums > Time Management

Tasks over time



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Richard_

Posted: Oct 02, 2011
Score: -1



I have tasks that have to be done within a certain timeframe: Lets say doing some research until the 5. of October. My normal system puts it "due to 5." and if I feel fancy, I will put in "starts at 1."
The problem is that I have no notice of this task until it is too late (5.) if I look at toodledo in th e"due to" window which is my "standard".
If I look at it with the "starts at" window, I have to put a start AND end-date to all tasks, which is quite a hassle by itself.

How do you tackle this problem? Am I missing the elephant in the room?
Folke X

Posted: Oct 02, 2011
Score: 1



I use Status as my main control, and the above situation I would deal with like this:

First, when I enter the task (say in August) I put:
Status = Hold
Due = Oct 1
And maybe some Notes

When Oct 1 arrives and the task pops up in my "Now" list I change the fields to:
Status = either Next Action or Active (depending on my workload that day)
Due = Oct 5

I use saved searches a lot, and I have a few different saved hotlists with varying scope. I probably would spot this task during one of these quick reviews, too, even if I had put Oct 5 as a due date from the outset.
Salgud

Posted: Oct 03, 2011
Score: -1



I do something similar to Folke for this situation. Instead of entering a temporary Due Date of Oct 1, I just set Oct 1 as the Start Date, reminding me that I wanted to get started on this task as early as Oct 1, but not due until Oct 5.
Richard_

Posted: Nov 05, 2011
Score: -1



Apple user only:

Ok, this may be overkill but here is how I solved it:
I use an Apple Script to regularly push the tasks loaded from toodledo to the Calendar which in turn syncs to the icloud.
This is more of an "Information push" And there is certainly lots of room for streamlining it but hey:
1, Open Apple-Script Editor and create this script
2, create a background task that starts this script every X hours
3, Profit

Be careful! I remove all Items of the calendar that is used for this so create an "toodledo push calendar" and DO NOT USE YOUR NORMAL CALENDAR!

tell application "iCal"
set theCalendars to every calendar
set source to first calendar whose name is equal to "iCal"
#Name of the Ical Calendar. I recommend "Combo"
set goal to first calendar whose name is equal to "Erinnerungen Kalender"
#Name of the Calendar with events
set goal2 to first calendar whose name is equal to "Erinnerungen"
#Name of the Calendar with todos
set goal4 to first calendar whose name is equal to "Einkaufen"
#Name of another Calendar with todos (my shopping list)
set myDates to every event in source
set myDates2 to every todo in source


delete every todo of goal2

repeat with selectedev in myDates2

#Remove events that are in certain toodledo-folders because they clutter up the calendar
if description of selectedev does not contain "Folder: Täglich" and description of selectedev does not contain "Folder: Regular" and description of selectedev does not contain "Folder: Einkaufsliste" then
tell goal2
set Desc to description of selectedev
if Desc is missing value then
set Desc to ""
end if


set summ to summary of selectedev
set ender to due date of selectedev
set Prio to priority of selectedev
#set AD to allday event of selectedev

if ender is not missing value then
set myevent to make new todo at end with properties {summary:summ, due date:ender, priority:Prio}
else
set myevent to make new todo at end with properties {summary:summ, priority:Prio}

end if
end tell
end if
end repeat








delete every todo of goal4

repeat with selectedev in myDates2
if description of selectedev contains "Folder: Einkaufsliste" then
#Select only tasks of a certain folder (my shopping list)
tell goal4
set Desc to description of selectedev
if Desc is missing value then
set Desc to ""
end if

set summ to summary of selectedev
set ender to due date of selectedev
set Prio to priority of selectedev
#set AD to allday event of selectedev

if ender is not missing value then
set myevent to make new todo at end with properties {summary:summ, due date:ender, priority:Prio}
else
set myevent to make new todo at end with properties {summary:summ, priority:Prio}

end if
end tell
end if
end repeat

delete every event of goal

repeat with selectedev in myDates
if description of selectedev does not contain "Folder: Täglich" and description of selectedev does not contain "Folder: Regular" then
tell goal
set Desc to description of selectedev
if Desc is missing value then
set Desc to ""
end if


set summ to summary of selectedev
set ender to end date of selectedev
set starter to start date of selectedev
set AD to allday event of selectedev

#if ender is not missing value then
set myevent to make new event at end with properties {description:Desc, summary:summ, start date:starter, end date:ender, allday event:AD}
#end if
end tell
end if
end repeat
end tell
a. acevedo

Posted: Nov 09, 2011
Score: 1



Wow! Everytime I come in the forums I learn something new. thanks!
christinainisland Post deleted
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