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Folders



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simonjk

Posted: Nov 28, 2011
Score: 0



Hi All,

i'm just putting together my GTD setup and was wondering what folders to use ?

I have currently setup :

Tasks - For One off tasks,
Projects - For stuff with more than one tasks
Waiting For - For tasks I have either delegated or I am waiting on some other outcome (Still Wondering how to document the outcome I'm waiting for)
Someday / Maybe - Speaks for itself.

Do I need any others ? In particular should I have a Projects (Work) and Projects (Home).

Cheers all

Simon
PeterW 

Posted: Nov 28, 2011
Score: 0



This will work fine and is pretty much what I have been using.

My setup is:

Folders
Next - single tasks
Projects - parent tasks with substasks
Waiting for
Someday

Contexts
Work
Home
Phone
Online
Errands

Tags
Business
Personal

I've turned off the following fields: Status, Priority, Goal, Location.

Using just two tags has worked well in being able to separate tasks via sort and filter options and avoids needing to use additional folders.
simonjk

Posted: Nov 29, 2011
Score: 0



Thanks

It looks like our setups are almost idnentical.

I have more contexts, 1 for each of the regular meetings I attend and also there are some things I can only do from certain computers.

I use more tags; I have a tag for each of my reports and I am toying with a tag for each of my work areas of responsibility. But I'm not convinced more tags is good as it shouldn't matter where the task is from it either is a someday, a next action or an active task.

I have also toyed with the idea of using the status so that I could use todo today on my android, but the slim client is just as good.

Simon
PeterW 

Posted: Nov 29, 2011
Score: 0



Sounds like a good setup.

I'm using Appigo Todo on my iPhone and this setup works really well with it.
PHH

Posted: Nov 29, 2011
Score: 0



I use a similar setup.

In addition, I use tags (such as @John Smith) to track Waiting for/delegated or simply Agenda items.
Pablo_1301263924

Posted: Nov 29, 2011
Score: 0



Hi Simonjk:
I recommend that you create a folder called “Inbox” to collect the tasks “on the road” and to Receive the tasks you e-mail to your selv.

I review this “Inbox” and assign the right folder and settings to the task when I am calmer inn the afternoon.

My setting is:

Folders(=Projects)
Inbox
Daily-personal
Daily-work
ProjectA
ProjectB
ProjectETC…
Someday

Contexts
@Home (Things I can do FROM home)
@House (Things I can do in my house, for ex. change the floor)
@OfficeA (I have two places of work)
@OfficeB
@In the city (Things I need to do when I am in the city)

Tags
+call
+errands
+web
+waiting for

(Folder is equal Project)

When you complete all the tasks of your folder(read project) then is your project finished and you can delete the folder.

In my GTD setup the first three folders and the last folder are not projects and not need to be deleted.

I use "Toodledo" and "Ultimate To-Do List" syncing in my SGS2 android.


Posted by simonjk:
Hi All,

i'm just putting together my GTD setup and was wondering what folders to use ?

I have currently setup :

Tasks - For One off tasks,
Projects - For stuff with more than one tasks
Waiting For - For tasks I have either delegated or I am waiting on some other outcome (Still Wondering how to document the outcome I'm waiting for)
Someday / Maybe - Speaks for itself.

Do I need any others ? In particular should I have a Projects (Work) and Projects (Home).

Cheers all

Simon


This message was edited Nov 29, 2011.
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