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Sync Contexts to Outlook Categories
Forum Rules| Author | Message |
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TheGriff |
Posted: Nov 17, 2008 I was wondering if there is any chance that syncing between Toddledo contexts and Outlook categories could be implemented. I've been using categories to track contexts for years and as such it seems more intuitive to me to sync them to contexts rather than folders. Thanks for the consideration! |
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BinLabin |
Posted: Nov 18, 2008 Assuming you are using keef's sync tool I'd say that it is possible to sync contexts. Toodledo has its own Contexts functionality and the sync tool is able to sync these contexts quite well. Now, if I understand you correctly you're, in Toodledo, dealing with * Contexts * Categories The contexts; for me, are for instance places you are at, say @Computer, @Office The Categories; for me, indicate projects or logic groups, say "Reinstalling Windows", "Build house" The way I've set this up is by syncing both contexts and folders and I've mapped them to Outlook by custom views * Folder (Toodledo) -> Category (Outlook) * Context (Toodledo) -> tdcontext (custom field in Outlook) Is this what you're after? |
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keef |
Posted: Nov 18, 2008 I should also point out that I've set things up so that you can use Contexts to filter between different sets of tasks on different Outlook setups. For instance I use Contexts to separate the tasks I sync to my home PC from the tasks I sync to my office PC. This to me falls more in line with the aim of Contexts in the GTD method. From my understanding of the book, Contexts separate the different situations where you consider your tasks (home, office , travel etc), whereas folders are the 'maniila folders' you use to categorize (ie Categories) the tasks you would consider within each Context. keef |
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sventhebrit |
Posted: Nov 18, 2008 keef, I like this idea of syncing different contexts to my Home and Work PC. I hadn't thought of using it in this way. Cheers Steve |
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TheGriff |
Posted: Nov 18, 2008 Posted by BinLabin: The way I've set this up is by syncing both contexts and folders and I've mapped them to Outlook by custom views * Folder (Toodledo) -> Category (Outlook) * Context (Toodledo) -> tdcontext (custom field in Outlook) Is this what you're after? I'm actually after somewhat the opposite though I really don't care about folders within Outlook. I'd like the Contexts in Toodledo (@Home, @Phone, @etc.) to map to Outlook category...in other words: *Context (Toodledo) -> Category (Outlook) Thanks for the reply though. |
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TheGriff |
Posted: Nov 18, 2008 Posted by sventhebrit: keef, I like this idea of syncing different contexts to my Home and Work PC. I hadn't thought of using it in this way. Cheers Steve That is an interesting idea but I use just one computer, my laptop, for everything. I've created custom views within Outlook that will filter things for me based on Category. So for example I have an @Client view that gives me @Client, @Web and @Phone categories (contexts). I can of course modify my views to use tdcontext instead of category but I thought just using category would make things neater. Seems I may be the only one wanting this though so not a biggie. |
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MSM |
Posted: Nov 18, 2008 Griff, I'm just setting up Toodledo with Keiths synch tool and like you I've been using Outlook categories for context (@computer, etc) for years. In Outlook, folders map to folders I've set up in my Outlook .pst. I definitely prefer mapping my existing Outlook categories to Toodledo contexts. Anyone know if this is it possible? -Mike |
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rob |
Posted: Nov 24, 2008 It'd be nice if there was some flexibility in configuration options to let a user select what items from Toodledo are mapped to different items in Outlook. |
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tedenison |
Posted: Dec 17, 2008 I'm with Mike - been using the categories field in outlook for years to tag each task with a GTD context. I can't seem to find/figure out how to get the sync tool to map fields so I can tell it to take outlook's category and fill in the toodledo context? How do you tell the sync tool to behave and change the field mappings? - Tim. |
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