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Posted: Jan 02, 2013

One thing I don't see mentioned is that now with the "Workspaces" feature, you can share folders with other users. For a "Project" in the "project management" style, this seems like it would make Folders and Workspaces an overwhelming favorite for tracking.

Posted: Jan 02, 2013

One thing I have found very useful in recording time for billing purposes is simply a Google Voice number going straight to voicemail. When I leave a client's offices I'm often on my way directly to another office that's having a problem, so I don't want to stop and do (slow) time entry via my phone.

With the GV number, I can simply call while driving and start speaking, detailing roughly the time I arrived, the time I departed, how much of the time on site to bill for (if I ended up in a non-billable conversation I don't bill for that time, but I still show the arrival and departure times on my bills) and a summary of the items I dealt with while on-site. I can then go back at the end of the day/week/month and enter time into QuickBooks with details for billing.

Posted: Jan 02, 2013

It'll be interesting to see if Pocket Informant remains a good choice for ToodleDo since they're in the process of launching their own online service.

Posted: Aug 14, 2009
From Topic: Jott interoperability

Another +1 for that. Preferably a Folder or Context, because I'm also starting to use TaskJot and it doesn't have the same level of support for tags.
Once it's on your list, it's easy to move items from a "Jott" folder to whereever it's supposed to be.

Posted: Aug 12, 2009

I'm in the process of switching from ToDoMatrix not just because of this but because I'm not sure my next device will be a Blackberry - it's just as likely to be Android-based, and might even be Windows-based though that's less likely.

About the only thing I can say is that it's extremely unlikely to be an iPhone.

Posted: Aug 11, 2009

The reason I posted it was reading something, probably a couple of months ago, written by someone maintaining a fairly significant web service. I'm blanking on where/when exactly I read it and have no good way to track it down.

The basic gist of the article was that they had a standard "we're down for maintenance" page that they put up, and they either heard from someone about lost business or went through and did the math on number of likely gone-forever potential signups lost during their downtime. Heck, it might've been that they had VC folks trying to look at their site during their downtime.

Regardless of the precise details of the situation, the conclusion was to not be satisfied with a somewhat-standard "down for maintenance" page, to go for as close to normal and/or informative as possible.

I had a similar experience recently with reQall - I hadn't used it in a while, and when I went to the website to see if anything had changed I got a page that they were upgrading, changing, having a long lunch, something like that. No details, no timeframe for being back, etc. I went looking for their Twitter feed to see if they were still around, because my initial reaction was "Oh, they burned through a bunch of VC money and shut down."

This message was edited Aug 11, 2009.

Posted: Aug 11, 2009

You may already have this in the works, but since you know this is coming there are a few things you should do:

* Change your DNS lifetime to a short period, so you can redirect IPs and have it take effect quickly
* Set up hosting with a simple page that your domain(s) will point to during the downtime
* Set up that page with a "We're in a maintenance window to improve service" type page, probably including the information from your "new servers" post. If feasible, put all your static sales, etc. content on there but minus the signup and login links.
* Have some way to update that page if it's taking longer than expected.

Basically, don't disappear from the net while you're doing the move. Just as important, if the move takes all night instead of a few hours, have that information out there.