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Mallozzi

Posted: Feb 09, 2010



-Sorry, I've been trying very hard to use Toodledo to work my projects, but alas, I changed software all together.

I moved over to LifeBalance, just until MyLifeOrganized comes out. They use an Outline method, which works perfectly because it separates your projects and next actions for you.

Thank you again for your interest, and I'll be keeping an eye on Toodledo.
Mallozzi

Posted: Jan 21, 2010



I've rebuilt my template from the ground up, this time with my iPhone in mind.



I've been trying to make use of Projects and I personally think that Appigo Todo does it the best. However, the downside is that if you add a task to a project while viewing it, it automatically moves it to the parent's list. This was a no-no.

Download Mindmap (Rev 2)

So, to make things work, the changes I made are:

- Abolished the Project Folder
- All Projects are assigned a "Project Context"
- Areas of Focus has taken the Folder Placeholder
- Tags are Removed (might be implemented a later date)
- Defined Views to which I reference


This message was edited Jan 21, 2010.
Mallozzi

Posted: Jan 19, 2010



I had to redesign my system specifically with the iPhone (and it's limitations in mind)

For some reason, the only thing that the iPhone does right, is tags. In Web based Toodeldo,if I want to tag actions/projects with an area of focus, I have to remember the exact wording/spelling of each tag (not assisted with any kind of auto-complete) - whereas on the iPhone - you can select existing tags like you would a context or folder. (This applies to every toodledo application on the iphone)

*Forgot to mention - when adding a new task in your browser, there is a tag cloud that does appear, unfortunaly it doesn't show up in grid view*

If you plan to be doing most of your work on your iPhone, you've got to build/tweak specifically for it.

GTD is not a specific standard - you just need a system that you can trust that will hold your lists, rather then in your head. It's that trust that's ultimately important.


This message was edited Jan 19, 2010.
Mallozzi

Posted: Jan 18, 2010



Appigo ToDo does projects much better - it basically adds it's own container. It's frustrating me though that I have to use 2-3 applications on the iPhone to work efficiently.

This message was edited Jan 18, 2010.
Mallozzi

Posted: Jan 18, 2010



Posted by bahetc:
Hi - cant seem to download or save the mindmap? is the link working?


Yes the link is working - I'll try to add other mirrors.
Mallozzi

Posted: Jan 17, 2010



Here's the best System that I could come up with using Toodledo. It's based on Proximo's GTD Setup, with a few alterations and an implementation of the Goal System. Keep in mind this is a Template and should be tweaked around for your personal need. Also, this is assuming you have the capability of using Sub-tasks.

The work has been compiled with all the information I've found on these boards, and combining GTD's best practices:



<del>On our Browser based Toodledo, you have to manually re-write your Area of Focus (Tags). On iPhone applications, you're able to select it from a combo box. As my specific solution revolves mostly working off my iPhone, it suites me. I'll see if I can find a workaround for those who are working mainly off the browser.</del>


I'll try to get some screenshot/tutorial up asap for those who are new to using GTD.

Download the Mindmap
GTD Method.mmap

-REV 1--
*Made Map Smaller
*Added Housekeeping to Area of Focus
*Added Comment about Tag Selecting


This message was edited Jan 18, 2010.
Mallozzi

Posted: Jan 17, 2010



BTW I wont suggest using Pocket Informant (Although I'm a PI Fanboy from Windows Mobile) untill they support Sub-tasks (which by the looks of it, is coming *very* soon - next release)
Mallozzi

Posted: Jan 17, 2010
From Topic: Status



Posted by TheGriff:
Instead of deleting tasks I set them as Cancelled and then check them off.


+1 good idea - Simple and archives a canceled commitment
Mallozzi

Posted: Jan 16, 2010



"1. Allows you to manually sort the order of your tasks, AND
2. Automatically posts the top task to a NEXT ACTIONS list"

Wait when you mean project, are you talking about Folders or Sub-Tasks?

And this task that auto-converts to a Next-Action, does it over-ride the previous status or will it only convert it to a next action if there is no status attached to this item?
Mallozzi

Posted: Jan 16, 2010
From Topic: Status



I don't know how you guys go about using the status field, to be honest.

I mean if you assign a task to a context, wouldn't it automatically be a next action?

And -

How are you using these statuses?

Postponed - Who marks anything postponed? Wouldn't you just "change the due date" of this postponed task?

Active & Planning - Are these reserved for Parent Tasks, in Relation to Their Child Tasks (Next Action/Hold)?

And what tasks are you marking Reference?
Mallozzi

Posted: Jan 16, 2010



-1 If you listen to GTD Podcast, they SPECIFICALLY STATE that 1 Context PER ACTION, and all those Miscellaneous / Anywhere Contexts = Bad

GTD Podcast : Best Practices for Organizing (I believe)


This message was edited Jan 16, 2010.
Mallozzi

Posted: Jan 16, 2010



Posted by Proximo:

PI calles Folders Projects and this messes up my entire structure.


Go into PI Settings/To-Do Settings/To-Do Mode and set it to Toodledo (instead of GTD or Franklin Covey)


This message was edited Jan 17, 2010.