Details

Having a single place where all your tasks are permanently stored and easily accessible will allow you to relax, knowing that you won't forget anything.

Hotlist

The hotlist contains tasks that are due soon as well as tasks that have a high priority. This is a convenient way to see your most important tasks at a glance.

You can easily customize your hotlist to include exactly what you want.

Inline Editing

Toodledo uses advanced Web 2.0 technologies to make your experience faster and more efficient. Add tasks, edit tasks and complete tasks without making the page reload. This means that you can perform multiple actions at once, and you don't have to wait for your internet connection to catch up.

Another feature that makes your experience more efficient is the "Add Multiple" tool which helps you to add several similar tasks in one quick step.

Folders

You can organize your tasks into different folders or projects. For example, you could have a folder for work related tasks, one for home projects and another for your hobby.

When viewing your tasks, you can easily open and close folders to hide or reveal their contents. Folders can be quickly added, renamed, or moved up or down in the list. You can even designate certain folders as "private". If you choose to share your tasks via the Sharing section, your private folders will remain hidden.

Due-dates

The pop-up calendar lets you quickly pick any due-date for your todo. Once you have picked a due-date, we'll remind you when the deadline is approaching. You can choose to display dates in a variety of different formats (Jan 30, 2006, 1/30/2006, 30/01/2006, etc.)

You can also choose to set how a todo repeats. If you do this, we will automatically reschedule the todo for you, each time you complete it. You can set a todo to repeat daily, weekly, monthly, yearly or many other ways. This is a great way to keep track of birthdays, appointments and other reoccurring obligations.

You can also keep track of the time that your task starts. For example: 4:30pm, 9:00am, etc.

Context

Contexts help you organize your tasks by where you are and what you are doing. Afterall, there is no sense being reminded about tasks at home when you are at work, or vice versa. When you use Toodledo, you can set the context that you are in, which will hide all the tasks that do not match that context. Some commonly used contexts include: work, home, car, telephone, church, etc.

Goals

Setting personal goals is a powerful way to direct your energy and determine what you want to achieve in life. Unlike tasks, which have a clear path of action, goals are usually more nebulous and difficult to quantify. For example: Get a promotion. Be a good parent.

You can create lifelong, long-term and short-term goals and assign these goals to individual tasks. This will allow you to keep track of which actions contribute to your goals, and which actions may not be a fruitful use of your time.

Calendar

The calendar will give you a visual representation of when your tasks are due, so you can get a feel for what you have accomplished as well as what you may have forgotten about. Click on any week, month or date to get the details about the specific tasks.

Priority

Some tasks are more important than others. With priorities, you can better sort and organize your tasks.

Giving a task a negative priority will make it hidden on your todo list. This way, you are not distracted by unimportant tasks. You can also choose to reveal these hidden tasks. Giving a task a priority of "Top" will make it appear on your hotlist.

Time Tracking

You can keep track of estimated and actual time spent on any project. Estimated time can help you prioritize better and find small tasks to fill in little chunks of free time. Our auto-scheduler can help you group together short tasks to be more efficient. Actual time can be used for billing purposes or in making yourself more efficient.

Toodledo makes it easy to keep track of the actual time. Simply, click the play button to start a timer. You can have multiple timers going, and you don't even need to leave your web browser open for them to work. When you are ready to take a break, simply click the pause button. We keep track of the time so you don't have to.

Notes

You can attach lengthy notes to any task, so you can keep track of important information.

Toodledo also has a section called the "Notebook" which is a place to store long notes that may not belong in your to-do list.

Tags

Add tags or keywords to help describe the task. Some people like to record the state of their task (nearly done, postponed, waiting for Tom, etc.)

People who use the GTD principle can also use this field for tracking contexts or status. Or, use it for your own organizational system.

Status

Keep track of the status of a task by marking it with "Next Action", "Active", "Postponed", "Planning" and more. You can sort and filter your list by status to narrow things down to the essential tasks that you can work on right now.

Search

Quickly find any tasks with our quick search field. Just start typing and any matching tasks will instantly appear.

You can also visit the advanced search page to perform a detailed search on any combination of parameters.

Sharing and Collaboration

You can easily share your to-do lists with coworkers, friends, family or anyone else. You have complete control over who has permission to read or modify your to-do list.

You can add as many collaborators as you want. Collaborators can view your entire to-do list (unless you have marked some folders as private). If you want, you can give individual collaborators permission to add tasks to your list.

Mobile Phone Support
Toodledo iPhone App

You can easily access your to-do list from almost any internet capable mobile phone through our mobile website, our iPhone app, or a number of third party applications that sync with Toodledo.

History & Stats

Toodledo keeps track of when you completed your tasks so that you can go back and see what you completed in the past, day by day.

These graphs will help you keep track of your progress and identify where you might want to focus your attention in the future. Learn More

Scheduler

The Scheduler is useful for when you are feeling indecisive or don't have the energy or motivation to be as productive as you could be. All you need to do is specify how much time you have available to work and Toodledo will tell you what to do.

Toodledo analyzes your due-dates, priorities, time estimates, last modified dates, and other characteristics to determine the best use of your time. If you have 2 hours free, Toodledo can pick the tasks from your list that will be the most effective usage of your time.

Import / Export Your Data

If you already use a task manager, you won't want to type in your tasks all over again. Toodledo can import tasks from many sources, including your Palm OS PDA, Microsoft Outlook, Apple's iCal, Excel, and RememberTheMilk.com. If your existing task manager can produce an iCal, XML, CSV or text file, then it can almost certainly be transfered into Toodledo.

Unlike the other task managers, we don't lock you into a proprietary format. It's your data, so you should be able to take it with you and use it wherever and whenever you want. You can easily export your tasks in almost any format and take them somewhere else or save them on your computer as a backup.

Foldable Booklet

Easily print your to-do list as a foldable booklet that you can put in your pocket. Assembly of the booklet is as simple as one cut with a scissors and a few folds.

Learning Center

The learning center is place for you to read articles about organization, productivity and self improvement. We have a description of how to use Toodledo with GTD and we have a list of popular blogs about productivity.

Reminders

Easily receive reminders for tasks that are due soon. You can specify up to 5 different email addresses or SMS devices that will receive a reminder about any task that is due in the next few hours.

You can also choose to receive a copy of your hotlist in your inbox each morning.

Web Standards and Integration

Toodledo works with many of the web's standard formats, including RSS, XML and iCal.

Toodledo can be easily integrated with many Calendar applications, including Google Calendar and Apple's iCal. You can also integrate Toodledo into your Google start page with our Google Gadget, or integrate Toodledo into the Firefox browser with the Firefox Extension.

Toodledo can also integrate with your email inbox. You can easily send yourself a copy of any folder, and you can even receive daily reminders of important tasks that you should work on. You can also add a task to the website by sending an email to Toodledo.

Using Twitter.com you can interact with your to-do list via your Instant Messaging client or cellphone.

Developers will be happy to know that Toodledo has a fully featured API, so you can write your own software to interact with your tasks in ways that we have not imagined.

Customization

We make it easy for you to customize the way your to-do list is presented to you.

You can easily hide any fields that you don't use, set your timezone and date format, or define how you want to view your tasks. You can also set which types of items appear on your hotlist.

Contact Us | Blog | API | Jobs | Press | Documentation | Forums Privacy | Terms | Copyright © 2004-2014