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Jrod

Posted Aug 21, 2009 in: Proximo's GTD Setup
Score: -1
  • Jrod
  • Posted: Aug 21, 2009
  • Score: -1
nickeyk:
I've been keeping a few lists in Toodledo, and my method has been:
Task title = Name of list
Notes = List items

This is much cleaner (to me) than a separate task for each item, when they are all part of the same list group.

For errands, such as groceries, I have an @Errands context where I add a task for each store. Then I list the actions/items for that store in the notes area.
Jrod

Posted Aug 19, 2009 in: Proximo's GTD Setup
Score: -1
  • Jrod
  • Posted: Aug 19, 2009
  • Score: -1
Proximo's use of folders is the best I've seen so far. I had been using parent tasks/subtasks and custom searches the same way. But using folders for the major processing buckets took my implementation to a whole new level.
Jrod

Posted Aug 19, 2009 in: Firefox Add-On - setting defaults
Score: 0
  • Jrod
  • Posted: Aug 19, 2009
  • Score: 0
Do you mean the New Task Defaults setting? I only have Folder:Inbox there - everything else is off, no, none and no context.

I'll try the support ticket route. Hey, I'm a Pro customer - might as well get my money's worth, right? :)
Jrod

Posted Aug 18, 2009 in: Firefox Add-On - setting defaults
Score: 0
  • Jrod
  • Posted: Aug 18, 2009
  • Score: 0
Here's where it gets stranger... I saw your suggestion to uninstall/reinstall but I was now at home (the issue I described was happening at my work computer). I didn't have this add-on installed on my browser at home. So I did a new install on my home computer ... same thing. @Home is the default context the first time I ever hit the Add Task button. Would that indicate that there's something in my account that's forcing it?
Jrod

Posted Aug 18, 2009 in: Firefox Add-On - setting defaults
Score: 0
  • Jrod
  • Posted: Aug 18, 2009
  • Score: 0
Here's what I don't get -- my contexts are things like:

[no context/blank]
@Agenda
@Errand
@Home
@Office
etc...

When I start a new task via the toolbar button, the default context is always @Home. I could understand if the default was the top item or first alphabetical context. But I can't figure out why it always goes to the 4th item on that list. Can you give me some insight into what's driving that particular selection?
Jrod

Posted Aug 18, 2009 in: Firefox Add-On - setting defaults
Score: 0
  • Jrod
  • Posted: Aug 18, 2009
  • Score: 0
Some time ago I installed the Firefox Add-On, and I could have sworn I set the defaults in the "Add Task" tool for things like context. Now I want to change that default context, and I can't figure out how to reset it. (I can only turn the fields on/off.) Can anyone please point me in the right direction? Thx.
Jrod

Posted Apr 08, 2009 in: Subtask Default View
Score: 0
  • Jrod
  • Posted: Apr 08, 2009
  • Score: 0
Vin:
Could you post more details on your new system? I also was frustrated with having to click "turn off filters" when working with subtasks on a custom search screen. I think I'm going to have to reduce my reliance on custom searches too, but I'd like to hear how you did it.
Jrod

Score: 2
  • Jrod
  • Posted: Mar 11, 2009
  • Score: 2
I didn't see this mentioned when I searched the forum, so I would like to request the ability to have rich text editing tools (such as bold, italic, fontsize and bullets) within the note editor.

I know I can accomplish something similar by manually adding HTML tags, but it would be a lot more efficient to be able to build subheads, list items, etc. through tools in the text editor interface.
Jrod

Score: 0
  • Jrod
  • Posted: Mar 08, 2009
  • Score: 0
I will see if I can get a screen shot or two together and post the links here.

By top level, do you mean the project level view, or even higher than that? If you're talking about the project level, then it's standard GTD - at least the way I interpreted it from the book.

A little clarification on the folders... right now I am not using the folders at all. I have seen here that some people use them for the higher-level goals. That makes some sense to me. I may try that in the future. But my projects are identified by making them parent subtasks and giving them the status of 'Reference.'

By portable setup, I just mean a way to see and keep working my tasks when I am away from a computer. The Toodledo iPhone app has a lot of options, so I thought it would help to show what worked for me.
Jrod

Score: 6
  • Jrod
  • Posted: Mar 07, 2009
  • Score: 6
I've been flirting with Toodledo for about a year now, trying it out, testing it with a few personal tasks, etc. I had defaulted to Outlook because it's what we're given at work, and I had that set up pretty well based on the Outlook GTD paper from the David Allen website.

Letely I've been on a roll with Toodledo, and I'm completely retiring Outlook as my task organizer.

As I said, I've experimented with several setups throughout Toodledo, so I will get a little detailed here. If this kind of stuff bores you, then bail out now. I personally enjoy reading these types of tips from other users, so I thought some of you might get some use out of this too.

YOU'VE GOTTA GO PRO
First off, here's my main problem with Toodledo - the folders and notebooks. ARGH! They don't work well with me.

During the week, I like to work through my tasks by Context. During my weekly review, I want to see them grouped by Project and reference them against the project plan. But I want that plan connected to the project, which in turn is connected to the tasks. Having it spread between three different areas -- I never cared for it.

Plus, I manage at least 50+ projects at any given time. That really clutters up your folder dropdown menu and tabs. AND creating each new project folder is a multi-step PITA (those of you who have complained about the folders know what I'm talking about). It got to the point where I quietly dreaded having to create a new project in this system.

So, I upgraded to Pro to get the subtasks. Now THAT's how folders should be - build them immediately in the same screen, and drag/drop your stuff. Plus, this is the best online taks app around - these developers deserve some payment IMO.

Here's how I've started setting up my projects and actions...

PROJECTS
For each project, I build a task with:
The name of the project deliverable (keeps it from being too vague).
Context: Projects.
Status: Reference
The "natural project plan" in the notes

NEXT ACTIONS
For the action items, I build tasks and drop them under the project name. All the action items are given the appropriate context with a status of "Hold." Except the next action, which has a status of "Next Action" (duh)

I use the stars to select which action items I am going to commit to finishing in the next 24 hours. I usually set these at the end of each workday so they will be waiting for me in the morning.

Most of the time I sort the tasks by Importance. This puts the Hold items on bottom, the Next Actions above that and the starred items above that.

I'm currently experimenting with putting multiple tasks under a project and sorting the next actions. But you could also assign a single next action under a project and use the stars the same way. It's a personal preference -- I just like checking off those boxes.

DAILY ACTIONS
For a daily action list, I use the custom search tool. Right now I have tabs for @Home[next action], @Home-computer[next action], @Office[next action]. These are set up with the rules:
Context is: [name of context]
Status is: Next Action
Checked Off: No

This gives you a screen of nothing but next actions, with any starred items on top so you can see what you need to do TODAY.

I did a little modification on the '@Office[next action]' search. I set up multiple contexts (@Office OR @Agenda OR @Office-Phone OR @Office-Email). I softened the borders between the contexts there because I like get a sense of everything I need to get done at the office that day, plus I prefer to group phone calls and e-mail tasks together so I can blow through them when I feel up to it. Agenda tells me who I need to catch that day if something is pressing (but not enough to set a meeting).

WEEKLY REVIEW
When I do my weekly review, I go to the Projects context (sorted by Importance). When I click on the project's parent icon, I can see all the tasks assigned with the most important ones on top. I also have immediate access to the project notes if I need to review them. There's also a link that give me quick access to the archive of completed tasks under this project if I need to review that.

I also like the way the subtask icon gives you a little more info about your projects. If you see a hand icon instead of the subtask, then that project is empty. You need to fill it with some action!

MY PORTABLE SETUP
On the Toodledo app, I set up the homepage to start with Contexts. From there I can drill down to the action items that match where I am at any given time. The tasks on each context list is again sorted by Importance, which brings today's items straight to the top.

I also like how the subtasks and parent tasks are linked together in this app. I use this app for staying focused on my next actions even when away from my desk, but I could use this for a weekly review away from the office if I had to.

There's my current setup. It's a work in progress, but I hope it helps somebody out there who is just starting to find their 'flow' on Toodledo.
Jrod

Posted Mar 06, 2009 in: Website hanging
Score: 0
  • Jrod
  • Posted: Mar 06, 2009
  • Score: 0
I have not gotten an error message, just a longer load time than usual. However, this occurs when I go to a screen with a lot of tasks (such as Main or All Tasks). Firefox takes longer than it used to and acts as if it's about to give the "Not Responding" message.

However, I have been using Toodledo a lot more lately and really building up the number of tasks that I am capturing -- so that may have a lot to with it.
Jrod

Posted Mar 05, 2009 in: Website hanging
Score: 0
  • Jrod
  • Posted: Mar 05, 2009
  • Score: 0
I have been seeing the same thing in Firefox this week as well. I didn't notice any status message, but Toodledo has started hanging for an unusually long amount of time lately.
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