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The only thing that Standard is missing is a longer task history. One week is very limited. If it was even 6 months, that might be enough that I could work around it.

Let's face it, the service is great but it's very niche, with a goofy interface, and very confusing for a new user unless they are already at the point where they can appreciate it's complexity.

Posted by GSP1963:


This is helpful thanks. I've been using Toodledo for a while now and have used many other apps in the past. However, I rarely customize things. I just use the basic features. The customization piece wasn't a huge surprise to me when I saw people saying they love it as I know the community, but I was surprised at how many people actually love that.

Can you tell me a little about your set up and how it compares to the other apps you've used?

Who is going to subsidize all these free loaders for their year at Toodledo? You can find many crappy alternatives and they even offer free for 30 days. .. toodi..., asa..

Pricing and number of users
I said this in the beginning, but we want Toodledo to be the best damn productivity tool out there. To do that, we need to sustainably (aka profitably) hire a talented team and invest into the product and people building it.

Given the current pricing structure, the only way we can afford this is by either adding new paid users or increasing the price of subscription for new users. A combination of both is most likely the answer.

So you’ll notice on the pricing page we will be running some tests. More likely than not, this won’t be so much of a pricing change, but combining the Gold and Platinum package.

Please note that there is no plan to increase the price of current paying users.

I've read all sorts of time and task management books: Covey's 7 Habits, Allen's Getting Things Done, Linenburger's Managing Your Now, etc.


Of these, Linenberger's idea of controlling your time horizon, prioritizing your tasks, and not looking too far beyond tasks that are due today or tomorrow (except for strategic views) perhaps had the most influence.


But with all these task management approaches, I felt I was spending too much time reviewing tasks, changing tasks folders, tags, or due dates/start dates and getting involved in too much busy work.


So I still assign and change priorities as necessary to allow for changing priorities. I still use Start Dates to make tasks "disappear" into the unforeseen future when there is no need to be distracted by them.


But in Toodledo and related third-party apps for Android and Windows 10, I've found the handiest quickest thing to focus my immediate attention is to misuse CONTEXT. Normally in Allen's view of the world, context is the environment in which you are best able to handle a task, @work, @home, @computer, @phone, etc. I ignore this environmental context completely.


Instead, I've reinvented contexts like @IMMED (immediately), @Now (not immediately but real soon now), @Today (hopefully), and @Waiting for everything else that's real important but not likely to get done today.


I want to use Tags to categorize more broadly and cross-reference items so Tags are not in the running for use in relative to-do timing (and Tags are not easily assignable and removable from a dropdown that you only want to contain a few possibilities). And things have Priorities but the Priorities given don't really reflect what time relative to Managing Your Now that you need to do them. Context works great, it's easy to change in ToodleDo and associated apps and for any context of IMMED, NOW, TODAY, or whatever, I can still see a relative priority within that relative NOW categorization of what I should pay attention, too. And something I find that I've let lag and I really should get done forthwith, I can "reschedule" not by messing around with any dates, folders, or priorities but just by given it my @IMMED context. Even if I don't do it today or tomorrow, it will still be in @IMMED, which is where I would look first to do anything that needs to be done. If I want to make it disappear into the future but still be a high priority item to attack, I will change the Start Date into the future but leave its given relative priority in terms of intrinsic importance and its given @IMMED time management categorization as something that needs to get done immediately when it crosses the event horizon again, etc.


So my filter for @IMMED would be something like "Checked Off is NO AND Has context @IMMED AND (Has Start Date before Tomorrow or Start Date Doesn't Exist), etc., implemented as a named SAVED SEARCH. Same for the other context time-prioritization categories (contexts in my usage) except the other thing that defines @Waiting is just the @Waiting context assignment and Checked Off is NO.


And I control relative sorting order of my Saved Searches by using prefixes to the name of the search as necessary to control sort order, e.g. @A_(name) vs. @AA_(name), etc.



A final example of how this is handy is that "Comb the cat" is normally a low-priority daily recurring task. But if I've let it lag several days and the cat has already puked hairballs (and her lunch) a couple of times on the floor today, I can make this lowly task something deserving of my immediate attention to reduce future hair ingestion just by assigning it to the @IMMED context (misuse) without changing anything else about the task's normal priority (low) or its start/due date. And as soon as I feel the item has gotten the attention it deserves, changing the context to None (or deleting it in certain third-party apps) puts combing kitty right back in the low priority daily recurring setting it never really had to leave to get my attention by changing its "context."


Those who swear by Allen and "real" context will call this heresy - BUT IT WORKS GREAT FOR ME!


P.S. You also don't have to change any task's home folder location to bring it into your high-priority, should do immediately, do very soon today, or do sometime today views. You just change the context, nothing else. I think the inspiration of this approach was playing around with Microsoft's new To-Do app where there is a MY TODAY view and from any list folder within MS To-DO, you can leave an item there but make it appear in the MY TODAY view just by giving it a MY TODAY assignment. And when you remove it from MY TODAY, it's still sitting in its original folder. It can appear in MY TODAY whether it's a dated item or not. So misusing CONTEXT was my way of creating different relative NOW time priority MY TODAY views.....while leaving the overall real relative priority assignment in the universe of strategic tasks intact.

Hi, I'm a user of Toodledo for over 10 years and I use it all day long. Please don't change anything! It's a great tool! One request though, could you please enhance it so that you can select multiple tasks and change the due date? This would help efficiency immensely!

This is exactly what I was worried about. some stupid execs with zero understanding of actual productivity (please read the quote below very carefully) complain toodledo is "ugly" on iphone because they can't change the theme. New team sweeps in to dumb-ify the app to make some extra bucks off the GTD++++ or whatever fad of the day and we are all screwed.
In other words it will be a copy of countless todo apps in market.
It's official: toodledo as we know and love is dead in less than a year.

Posted by Sam:

There are other tools that have prettier UI's but nothing I've found has the flexibility and power of Toodledo. Toodledo lets me bend it to match my process rather than forcing me to bend to match its process like all the prettier tools do.

Just a quick post here to give the people at Toodledo a bit of customer feedback.

I just returned to Toodledo after using another app for over a year. I have been using Toodledo off-and-on--mostly on--for 15 years, by my best estimate. Before returning to Toodledo recently, I evaluated about a dozen task manager options. Observations:

1. The single greatest thing about Toodledo is its superb customizable view and reports. Nothing comes close. It's like the Erector Set of todo apps: with the options in selecting fields, the order of presenting those fields, the customizable searches, you can pretty much build anything you want. This is the essence of Toodledo, frankly, and I think you folks need to beat that point home relentlessly. You will never win a contest for being pretty, being a "life manager," or being trendy and hip. What Toodledo does is it gets the work done like nothing else. Need a report that shows all tasks done for a certain project exactly X days ago and excluding trivial (-1) tasks? Toodledo can do it. Oh, and you want to sort by Priority first, print a copy, then sort by date, and print another copy? No problem.

2. The aging and unacceptable Toodledo iOS app was almost a deal-breaker for me. I imagine that this weak spot takes Toodledo off the list of options for many. It doesn't match the website design, it doesn't use the full iPhone X screen, and it looks very dated. In the end, I followed advice I'd seen on here and tried the website on my phone and found that worked well enough for my uses. For serious task work, I use my desktop PC; for me, all I really need from the phone is a lightweight reminder of what's on the agenda. I use stars to indicate tasks for the current day, and the website on my phone handles that well. I'm glad I got past the iOS app hurdle; I'm sure many don't.

3. I agree with recent comments by Jake that the added bells and whistles added to the app are uncertain in terms of being a plus or a minus. Notes are certainly useful. But Outlines, Lists, and--especially--Habits? There are other apps that handle those things much better and I worry that in trying to present itself as a Swiss Army knife, so to speak, focus is being taken away from Toodledo's incomparable tasks views and reporting. Toodledo can't compete with the many excellent habit-building apps out there and it puts itself at a disadvantage, in my opinion, to encourage evaluators to judge it in that area. I could be wrong. I can certainly appreciate the logic in trying to make Toodledo a comprehensive organizing solution; I'm just not sure it's the right approach.

That's it. I hope this has been helpful. Thank you all for continuing to develop and maintain Toodledo.