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Took a quick look - RtM would be a workable backup alternative if I need one - missing a few things like multiple sort columns (unless that's in a premium level), and probably a few other things. But would have enough functionality to work with.


Posted by DrFrankBuck:

Hi everyone,

I want to set the record straight. We’re updating our Policies to reflect changes in data privacy laws. We’ve added details about your ability to manage the information you share with us, and the new tools we’ve created to help you do that.

This updated Policy will give you more control over your information and more clearly explains how we use it. Our core commitments regarding your privacy haven’t changed.

+ We are not adding advertising to Toodledo. We strongly believe the existing subscription model is the best model for us and our users
+ We are using paid acquisition to grow our new user base, which includes advertising to our target audience. We’ve mentioned this in the past here and here. The new language covers the tools we use to target and track conversion and ROI of these marketing efforts.

Thanks,
Aaron

Posted by Ummagumma:


For Mobile, I'm looking at "Microsoft To-Do" (Android). I haven't worked with it much yet but it does look rather basic, without a lot of the features that Outlook desktop has.

I'm a Silver subscriber whose reaction to the initial new three tier plan was "Goodbye Toodledo, Hello Outlook tasks." I am a Office 365 subscriber and I have already said "Goodbye Evernote, Hello OneNote" when Evernote changed their pricing and plans. Now that there is a proposed fourth tier, Standard, that is closer to the Silver plan, I'm reconsidering. The one thing I don't like about new Standard plan is the one week task history which is quite a drop from 2 year history that was available under the Silver plan. In terms of value, having only one week of history is like having no history at all. Frankly, I don't remember when was the last time I looked at task history but it was nice to know it was there. So the question for me now "Is it worth paying 80% more for Toodledo and lose two years of task history or should I switch to Outlook tasks?". I like Toodledo and have posted several comments on the internet in support of the product but it may be time for a change.

I was a big fan of Toodledo for almost a decade daily and used it every day until about 4 years ago. Each month, over the last four years I have used it less and less. While I still pay for it (Silver Plan), my yearly subscription expires in 38 days; I have not used it in two years. No new items added.

My question for you is what will it have that is not in Office 365?

Given the abilities and apps in Office 365, I do not see the need and after looking at the roadmap, I see nothing that helps me.

Toodledo’s lack of direct interactions with voice assistances (Alex), email systems (Gmail or Outlook) phone notifications, no linking to files in the cloud (Dropbox, OneDrive, and G-Drive) and other than IFTTT, integrations are just poor. Given the new pricing, I can get everything in Toodledo with a subscription to Office 365. If I am missing, something please let me know?

What is happening to Toodledo is happening to number very good apps. Office 365 and Google development process is giving people lots of stuff for a low price point. I stopped using Evernote even earlier.

I run an IT department and can get everyone Office 365 for about $150 per seat, why would I want a group to add another $90 per seat. Why would I want to spend $60 per year, just for me, when I can spend $100 per year and cover my whole family?

What will it have that is not in Office 365? Your competition is not AnyDo, Todoist, Remember the Milk, SimpleNote, Monday, or even Slant but G-Suite, Office 365, and Zoho Suite.

I wish you luck moving forward..

Posted by Ummagumma:


Can you give me a short description of how you use OneNote for that? Maybe it's something I could try for the tasks I actually save.

What about with Android, through Google Assistant? Or, is it possible to forward an email to Outlook tasks? (I know you can drag & drop am email to the Task button. Was doing that in 2001.) If I can forward an email and have it wind up in tasks, I can write an IFTTT applet that does the job.

Posted by Ummagumma:

Posted by dismukemail:

I have used it for years and have tried tweaking it any number of ways.

My main problem with it is visual - with Toodledo I can easily group like tasks by folder and see an essentialized view of all that is on my plate at a quick glance. I have yet to find an easy way to do that in Outlook.

I absolutely dislike the color coded categories that is Outlook's default method that people always suggest that I use.

It is possible to place Outlook tasks in folders. But there is no folder field in the task creation interface that lets one select a folder. There is a way to add in custom fields - but I don't have the skill to associate the self created field with any actual existing folder, assuming that there is a way to do it.

To create a task and assign it to a folder one has to click on File, go to the properties/save screen and then click for a folder option drop down. That is very clunky - but I could live with that clunkiness after getting used to it over time. I can get all tasks to display with separate sections for each folder - but I cannot filter out those not due on the current day. If I go to the Today view, I can sort by folder - but it does not break out the folders into separate sections.

For me, this means if I have a ton of tasks on my plate, I have to spend more time than a quick glance to get a good overview. And the more I have to study a long list of items, the more I feel a sense of information overload - which I personally find frustrating and have to be on guard against being discouraged by.

I am guessing with advanced knowledge it could be tweaked and improved. But I have spent years doing google searches to find a way to optimize things. And I have never been able to get the custom views to work for me.

I am probably quirky when it comes to such things. I know lots of people who love Outlook Tasks and use it without similar issues - but these are also people who do not struggle with information overload to the degree I do. My brain I guess is hard wired differently than many other folks - if I have a lot of information in front of me I have to be able to contextualize it, classify it and group it into hierarchies or else my brain will quickly fry. My way of doing things is just to work around my quirks and weaknesses rather than spend lots of effort to conquer them - which, for me, usually means finding tools, software programs and processes that are non-clunky to the way my brain works. But there are occasions when we have no options but to use whatever tools are provided to us.

I do use OneNote all the time - I love it. But I use it for keeping notes. After reading your comment, I did a quick Google search on OneNote Outlook integration - and immediately found a site that suggests that I might be able to use individual sections within a OneNote notebook in such a way as to perhaps accomplish what I have been wanting. That is something I will absolutely follow up on and investigate - so thanks so much for the suggestion!

I used the Outlook (including the task list) as my productivity package in the BlackBerry days and liked the task list very much. The primary reason for looking for another alternative was, just as you say, syncing with a mobile task app. Here is a question that I have about the Outlook task list...Is there a way to add tasks via voice?

The proposed new pricing structure with the features included is a concern on this forum. (Probably the understatements of the year). Many long-time users talk of moving to another service.

I thought it would be good to talk about what features Toodledo offers that gives it a leg up over the competition. I'll start. Please feel free to add and correct me where I have things wrong. (Aaron and Sam, please add your thoughts.)

1. Three levels of sort
2. Toodledo Bookmarklet (I use this all the time and it's fast.)
3. Location-based reminders on the free plan
4, Use of the screen. Toodledo uses the entire screen left to right.
5. A timer for each task. (Granted, most of us don't need to know what long we have been working on each individual task, but for those who bill by the hour, this could be significant.
6. The Importance sort formula
7. The ability to add as many of few fields as desired and arrange them in the order desired.
8. Habits tracker (I don't use it, but others swear by it.)
9. The Notes module. (I use Evernote. But for those looking for something simple this one will work.)

What other services offer these? What points have I left out. As we make our own decisions about what we will use to manage our tasks, I would certainly welcome a complete list of the reasons to stay.