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Posted: Jan 07, 2011

Hi Everyone,

I have been spending the last few days reading and re-reading these forums and then referring back to David Allen's GTD book. I wanted to post my GTD setup with Toodledoo and Pocket Informant and hopefully get some feedback from others on what they think works and doesn't work. A second pair of eyes often works better.

As you may have read in some of my other posts I have made, I wanted a system that would sync between Toodledo, Android (Phone and Galaxy Tablet), and iOS devices (iPhone, iPod Touch, and iPad). To that end I settled upon Pocket Informant because it offered a consistent experience between all the above platforms. However, though Pocket Informant syncs with Toodledoo it does not support all it's features such as sub-tasks. So my solutions needed to work within the parameters supported by Pocket Informant.

Here is my setup ...

1. I do not use sub-tasks
2. Folders are for projects (i.e. "Finish Basement", "Develop Application XYZ", "Buy used plow truck")
3. Contexts (@home, @computer-home, @computer-work, @phone, @errands, etc ..)
4. Status (defines if a task is a "next action" or if I delegated it to someone (like my son for "clean basement"), or if it something I want to think about more.
5. Star (Indicates a task that I want to address today or ASAP)

All these fields sync with Pocket Informant and I can sort my task list within Pocket Informant based on these fields.

The one area that gave me the most problem was that of Status. I was not sure whether to use it or not. My first thought was that it was redundant to mark a task as "next action" as it would not be in my list if it was not something I wanted to act on. The "star" field helps me discriminate on what "next actions" I wanted to address today. In the end though I felt that having a status field allowed me to have tasks in my lists that may not be "next actions". Perhaps they were items I wanted to think about yet still have attached to a project. In the end I decided to keep the status field. However, it would be nice if Toodledo allowed one to change the values present in the Status field instead of having to choose from "pre-defined" values.

In summary ... I know there are many GTD solutions out there but I needed something that utilized Toodledo (because it is affordable ($15/year) .. unlike Nozbe ($10/month)) and synced across all platforms in a consistent manner, hence why I chose Pocket Informant.

Please feel free to make any suggestions or comments. I would love to find ways to tweak this to an even better state. Thank you.

P.S. I should add that one thing that made this solution work for me was the use of the Stylish plugin for Firefox. Using the "Toodleo convert tabs to plane list in right column" style lets me list Projects in a vertical fashion on the right side of the page. Much better than the horizontal tab based layout. Thanks to PeterW in the forums for showing me these. Here are links from Peter's post ....

Here is a page with links to Sylish for FireFox and Chrome:

Here is a link to the various themes available for Toodledo:

This message was edited Jan 07, 2011.

Posted: Jan 06, 2011


Thanks for the suggestion of using Stylish. I am trying the MacOSX script and I love it!

I think that Pocket Informant treats tasks just as you describe. They are just like any other task. The problem I have is that the sub-tasks only have meaning if they are shown as children of the parent task. Not really a big deal as I now have folders representing projects and tasks as the individual action items within the project. Basically I don't have a need for sub-tasks anymore.

As far as the performance of Pocket Informant goes I really fine it works quite well.The number one thing I like is that the user interface and functionality is pretty much consistent across both iOS and Android platforms. This is something I have not been able to find in other GTD applications. Nozbe for example has a great iPhone and iPad client but nothing for Android. There is a third party app for Nozbe on Android (GTDroid) but the user interface and functionality is very limited.

I like Pocket Informant because I have everything in one app and I can have it on multiple platforms.

This message was edited Jan 06, 2011.

Posted: Jan 05, 2011

I am looking for advice on GTD implementations that do not make use of sub-tasks within Toodledoo. It is not the cost factor, I actually plan on purchasing a "Pro" subscription just for the SSL capabilities, rather it is that support for sub-tasks seems to be so incomplete in many mobile task management apps.

One app that I like very much is Pocket Informant. I have been a fan of Pocket Informant since it's Pocket PC days and I have found their app for iOS and Android to be outstanding. Though Toodledoo since is supported on iOS and Android, sub-tasks are not. Since I already use Pocket Informant for my Google calendar sync I would also like to use it for Toodledoo. I use both iOS and Android devices and tablets so it is important for me to have solution that is consistent across all platforms.

So basically I am looking for suggestions on GTD implementations that do not make use of Toodledoo sub-tasks. Currently I am using folders for projects but I find the way Toodledoo lists folders to be very "inconvenient" as I run out of space at the top of my display. If only there was some way to list folders in a vertical fashion.

If other people have already described a GTD setup using Toodledoo that does not make use of sub-tasks please just mention it and I will scour the forums looking for it. Thanks in advance!

Posted: Jan 04, 2011

I like your implementation Chris. I am confused about one aspect however and was hoping you could expound upon it. You mention the following ...

"and then give it a next action in one of my next action lists."

Can you explain this a bit more? I am a bit confused on how to use next actions.

Like you I cannot use subtasks as the mobile clients I use to sync Toodledoo do not support subtasks. Thanks!

Posted: Jan 04, 2011

Hi Everyone,

I am trying out Toodledo Pro (7 day trial) and I like what I see so far. Like many I have adopted the GTD structure that Proximo uses. This setup requires the use of sub-tasks.

The problem I having is that I use both Android and iOS. I use an Android Phone because Verizon is the only reliable carrier in my area and I also use an iPod Touch and iPad.

When looking at various apps I find that sub-tasks seems to be something that is not supported. Perhaps what I need to do is stop creating tasks that represent projects and just use folders as project. This makes it difficult to view a list of projects however.

Has anyone else run up against this issue? Can anyone suggest an iOS app and an Android app that both sync with Toodledo and support sub-tasks?

This message was edited Jan 04, 2011.