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saskia.x	Posted: Sep 16, 2012 From Topic: Integration with ifttt.com I just signed up for IFTTT and think it's awesome, but was disappointed to see there is no Toodledo channel yet. I can see how I might be able to cobble together a few workarounds using my toodledo email address etc but it was be brilliant if I could use it properly with Toodledo. Their website says "Does IFTTT have an API? Can I create my own Channel? We're building a Channel Platform to allow anyone with an API to create a Channel! To receive updates as development progresses, fill out this short survey. If you're a hardware manufacturer with an API, email us at platform@ifttt.com to discuss potential integrations." So perhaps it's worth Toodledo contacting them to see if something could be worked out? It would be really good for Toodledo to be the first task app on there (don't let RTM get in there first!!!).
saskia.x	Posted: Jan 26, 2012 From Topic: New list of tasks It sounds like your task list is still relatively simple, so I would agree with Peter that folders might be the best way to create a "separate list". However, if you're already using folders for something else there are a number of other ways you could make these tasks display as a separate list, like using "daily" & "weekly" tags, for example, and then viewing by tag to see each list separately. If you want to get a bit "fancy" you could use saved searches, one finding all "daily" tasks and one finding all "weekly" tasks, and then view your tasks via these saved searches. One of the strengths of Toodledo is that there is often multiple ways to achieve essentially the same thing, so do whatever seems to make sense given the way you work, and how you see your task list developing.
saskia.x	Posted: Jan 26, 2012 From Topic: Assign a task to multiple folders or contexts I wouldn't use folders for this kind of thing, I'd definitely use tags as they have a lot more flexibility. My folders are very broad categories that have little overlap, each covers a particular area of focus in my life rather than relating to nitty-gritty details. Folders can be a really useful way to keep things like "home" & "work" tasks separate, for instance, but they're not so helpful for more detailed subcategories of types of tasks since the blurring between categories becomes more pronounced at that level.
saskia.x	Posted: Jan 26, 2012 From Topic: Toodledo and ADHD Ah, a struggle I know well!! I don't have time to post a detailed reply, but I will mention the Android app "Ultimate To-do list" that syncs well with Toodledo & has a decent reminder feature. The one thing I will say about reminders, however, is to use them sparingly; I used to have endless beeps going off to remind me of all of the things I should be doing but I very quickly got in the habit of completely ignoring all of my alarms!! And of course having a constantly beeping phone does tend to annoy those around you. So now I try to only use reminders for really important things and those I repeatedly forget. I do have a reminder every day to tell me to check my task list & calendar, which prompts me to remember some of the thing I might otherwise have had to set alarms for. Good luck with finding the right system - if I have time (& if I remember!) I'll come back & post a bit about things that have worked for me and what hasn't, but as yet I'm still far from perfect (just when you think you've got things under control ADHD has a nasty habit of throwing a spanner in the works, doesn't it?!).
saskia.x	Posted: Jan 26, 2012 From Topic: Is there a way to search for a start time before "now"? Given the fact that "hide future tasks" doesn't hide things starting today but with a start time later than now, I'd like to add this to the saved search I use for viewing my day-to-day tasklist (i.e. I want to create a search field that excludes tasks which don't start til later today). When searching for a due date, you can put "today" in the search field and it will only find tasks relative to whatever "today" happens to be at that moment (rather than only searching relative to a fixed date. Every time I use this search it remains current and I don't have to keep telling it what "today" is). With the time field, I only seem to be able to enter an actual time, so this isn't much use for creating a search that always stays current without me having to edit it each time. Is there any kind of workaround for this that anyone is aware of, or am I just stuck with tasks I can't do yet showing up in my list? I submitted a support ticket a while ago asking for them to make "hide future tasks" hide tasks where the start time hasn't arrived yet, but until that gets fixed I'd really like a workaround if there is one!
saskia.x	Posted: Oct 20, 2011 From Topic: Backup and Restore Options Posted by Salgud: Mine is about 1,250KB, and I don't have (ashamed to admit) thousands of tasks in my task list. I have about 150 active tasks. (now leaving forum, head down, in complete humiliation and disgrace) Be proud that you're not a disorganised mess who's trying to cram far too much into their life!! 150 active tasks sounds like a very sensible amount to me :) I have 440, including those with a deferred status (only about 30 are deferred though). Probably should try to slim that down a bit but I do try to put EVERYTHING I think of in Toodledo initially (I do delete or defer quite a lot too though) and allow my system to filter them out a bit so they're not overwhelming.
saskia.x	Posted: Oct 17, 2011 From Topic: Backup and Restore Options Hi, this might be a silly question, but how big would you expect an average backup file to be? I just created a backup for the first time prior to trying out a major reorganisation of my system and the file seems disconcertingly small - 893KB. I realise this is probably fine (the data is really just simple text and numbers, I know it shouldn't take up a lot of space) and it's just that we've got so used to the idea that anything of any substance will be measured in MB nowadays, but just for my peace of mind could you reassure me that this really is about the right size for my entire Toodledo database?! My task list certainly feels a lot bigger than that in my head :)
saskia.x	Posted: Sep 27, 2011 From Topic: Integration with Evernote Posted by dyuhas: Actually, no. Sinkov (Evernote's marketing droid) doesn't know what he's talking about, and no one from Evernote thought it necessary or appropriate to post a correction. There are two applications that I know of that can use Evernote Note Links: Todist and RTM. It would be nice if TD joined that list. It's really just about whether an app supports custom url protocols, which Toodledo doesn't as yet. Since most people have very little use for custom url protocols it's not all that surprising that they aren't well supported in many apps, although perhaps with the popularity of Evernote and the fact that they've introduced note links this may change. Why not submit a feature request via the "contact us" page to suggest Toodledo introduce support for custom url protocols? Personally I'm not too bothered as I do the same thing that DarylGriffiths does, using the standard html code to make the link clickable, and I don't find it too much hassle to just type "<a href=..." etc, but of course it would be nice if I could just paste the link like a web link.
saskia.x	Posted: Sep 27, 2011 From Topic: Chrome Toodledo App Posted by dhbryant13: How are you getting Toodledo to work in Chrome? It's nonfunctional for me in Chrome. I'm not yet a user, and trying to decide if i'm willign to deal iwth the browser switchign issues. Another Chrome user here - no problems using Toodledo on Chrome on either of my computers! What in what way is it nonfunctional for you? Is the site not loading, not responding to your input, not allowing you to login? Sometimes clearing the browser cache solves weird problems with websites not working properly, it might be worth trying (it's often the first thing I do these days, after I've established that the problem is browser specific, and I've tried simple things like refreshing the page). If you try that and it's still not working, submit a bug report via the "contact us" page (under "help"). It isn't clear from what you've said whether you actually have an account yet - I assume you must since you can't establish whether it works or not without actually having an account, in which case submitting a bug report should be easy. If the site is so nonfunctional for you that you can't even set up an account or can't click on "help" I assume there must be some way to contact the developer but I'm not sure what it is! This message was edited Sep 27, 2011.
saskia.x	Posted: Sep 26, 2011 From Topic: How do you associate tasks with calendar events One thing I sometimes do is add Toodledo as an attendee for events in my Google Calendar (using the email address that you use to email tasks into Toodledo - if you save this in your Google contacts it will be available to you in all the Google apps, so you don't need to remember or copy & paste the address every time). This then sends a copy of the event to my task list. Unfortunately it doesn't automatically fill in the correct date etc, but it does send you all the information that you've stored with the event, and you can easily copy & paste the date into the correct field. It also contains a handy link back to the calendar event. I don't do this for every event in my calendar, only those where I know I'm likely to have a few tasks associated with the event (e.g. things I need to prepare for a meeting), and especially if I've put a lot of information about the event in the description field as this is just a nice simple way to transfer the info across. You can also put links to individual tasks in the event description in Google Calendar, although it doesn't make these links clickable which is a bit annoying (although in my browser - Chrome - I can just select the link, right click & select "go to..." to follow it, so it's not too bad). [If you don't already know how to link to an individual task: click on the "actions" menu for the task in question (the arrow which also allows you to clone/delete/create subtask/etc), right click "permanent link", then "copy link address" (that's what the menu option in Chrome is, it's different but similar in other browsers). Then you can just paste this link wherever you need it]
saskia.x	Posted: Sep 26, 2011 From Topic: Error catcher in "hotlist" I have a saved search called "!Process" (exclamation mark sorts it to the top of the list of searches) that finds all tasks missing vital fields or with certain values in particular fields (e.g. "planning" status, which I use to mark those tasks that require more thought before I can act on them). I review this regularly and fill in the fields as appropriate, as well as ensuring the task is fully actionable in other ways. Since my main sort criteria is importance I try to use the priority, due date &/or star fields to mark the most urgent & important tasks as I add them, even when I don't have time to fill in the other fields. This means when I don't have time to go right through my "!process" list I can just process the top few tasks secure in the knowledge that I've probably caught the most important stuff! It also means these important tasks get into my hotlist even if I don't have time to process them, which I'm not always as disciplined about as I should be! Although I could just process these things directly in the hotlist I prefer having a separate list for them as I do find the GTD-style "keep processing & action separate" rule quite a good one. It's best if I can look at my hotlist and know that every single thing on there is ready for me to act on, and not get sidetracked by fiddling around with my task list (easily done!). And then I can sit down to process my tasks in one go, which allows me to get in the right mindset for just working systematically through them and making them actionable.
saskia.x	Posted: Sep 26, 2011 From Topic: Just invented a new kind of Search If this task is one that you frequently add things to (especially if it's something you might want to add to when you don't already have Toodledo open), you could consider creating something like a browser bookmark or a desktop link to the task itself, using the "permanent link" feature (copy the task link by right clicking on "permanent link" under the "actions" menu for the task in question). That way you don't even have to bother switching to Toodledo from wherever you already are, navigating to search & finding your saved search in the list, you just click on your bookmark or desktop icon & you're there! Whether you use a bookmark or a desktop link mostly depends on whether you are someone who always has their browser open - if you have the browser running almost permanently it probably makes more sense to use a bookmark, otherwise a desktop link makes the most sense as clicking on the link will actually launch the browser for you too. I have done something similar by putting a list of links to tasks in a note on my desktop (my Notepad replacement app, Metapad, automatically makes links clickable) or in Evernote, or in the note field of another task. For instance, I have a text file on my desktop that acts as a kind of "index" of all of my most used views & tasks, which is very handy for launching Toodledo in exactly the view that I want to see at that moment. Another situation where this kind of thing is very useful is when I'm trying to establish new routines for working with my tasks, using a series of links to individual tasks & views corresponding to each step I need to take in the routine. This is a great way to create an ordered, step-by-step process. In fact, just thinking about it now, I'm getting ideas about how to use this even more! There are quite a lot of instances where I want to complete a series of tasks in a step-by-step fashion but since Toodledo doesn't offer things like dependencies yet I work around this by just making a list of links to each task in the parent task's note. Anyway, in your situation it might make more sense to just create an individual link to this specific task via your bookmarks or as a desktop link, but if you tend to find you have a few tasks like this that you need frequent access to perhaps you could put them all in a list somewhere. Obviously this idea can be applied to anywhere you can create links: bookmarks, links in other applications that allow hyperlinking, desktop links, links pasted into notes, sticky notes apps, etc. I often put links to relevant tasks in the description field of calendar events (although annoyingly Google calendar doesn't make these clickable, but if I select the link & right click I can easily launch it so it's not too bad!).
saskia.x	Posted: Sep 22, 2011 From Topic: Daily tasks If you set start dates on these tasks to be the same as the due dates, then the task will be hidden until it becomes due (assuming you have future tasks hidden). This is what I do with all of my repeating tasks, the only time it doesn't work is when I reschedule a task that I haven't managed to do on time and forget to alter the start date!
saskia.x	Posted: Sep 22, 2011 From Topic: Sub-Tasks and Folders I second the idea of using goals for this kind of thing. Short term goals for me are basically like projects (in the traditional sense rather than the GTD sense) that I intend to complete within a year or two (although some are much more short term than that), so for instance I've had a short term goal recently to rearrange the downstairs living areas of the house, which has had a number of sub-projects (more like GTD projects) like putting up shelves, rearranging a specific area, etc. Long term goals are used in a similar but not identical way, many are specific projects I intend to complete in the next 2-5 years, but they're often a bit more "vague" than my short term goals as they tend to represent what you could call "visions" rather than specific projects as such. Lifetime goals are my overall aims in life to which everything else contributes, the kind of "what do I want to know that I've done when I look back on my life before I die?" type of things. The only disadvantage with using goals for this is that I still feel the goals feature is a little underdeveloped and imperfect. With lots of goals it can get unwieldy, and there are a lot of things you can't do with goals that you can do with tasks. You can't, for instance, assign a due date or priority to a goal. Personally I've come up with a workaround which involves prefacing the short term goals with exclamation marks - 3 for high priority goals, 1 for low priority. This means they get sorted in order of priority in the list of goals, which is useful for keeping me focused on the most important goals. I have at various points in the past wanted multiple levels of subtasks too, but when I started using the goals this way it all fell together and I haven't really had much need for further levels. I don't use folders the way you do, though, for me these are more akin to GTD "areas of focus" - just a handy way of grouping tasks related to each area of my life, e.g. "family", "household", "work" etc. I've found them totally unsuited to organising projects as once you've got more than a handful of projects they get seriously unwieldy! Plus there's no way of organising folders, no way of indicating the timescale on which the projects are meant to be completed, etc.
saskia.x	Posted: Jul 07, 2011 From Topic: Everledo - Evernotes in Toodledo Would love to see this working well in Chrome - Evernote & Toodledo are two of the most important tools I use for organising my life so it'd be great to have more integration between them!
saskia.x	Posted: Jul 07, 2011 From Topic: Any progress with task dependenses and automatic Next Action? This feature really would make Toodledo an absolutely killer task manager - imagine all of the power & flexibility of Toodledo combined with the efficiency of automating the process of marking items as the Next Action! Years ago I used My Life Organised, and this was the one feature I really, really missed when I switched to Toodledo. I still haven't come up with an adequate way of managing tasks with multiple sequential steps, and it takes a lot of work to keep things I can't yet do out of my todo list. I don't plan on leaving Toodledo any time in the foreseeable future (I still think it's the best task manager out there!), but there are just a few features like this one that could become an incentive to look elsewhere if a competitor comes up with a really great product that includes things like task dependencies.
saskia.x	Posted: Jul 07, 2011 From Topic: Rollover incomplete tasks I too use due dates as targets, so I've come up with a workaround which can simplify rolling over tasks if it's something you have to do regularly. Essentially I've created a saved search which displays all overdue tasks that fit certain criteria, which I regularly review & then use multi-edit to roll all tasks over at once (after rescheduling, editing &/or reprioritising as necessary - sometimes you see that there are tasks that are more urgent and shouldn't be rolled over, whereas others need rescheduling further in the future if it becomes clear that the number of tasks being rolled over is greater than you can realistically achieve). My saved search has become a bit complicated over time but it can be as simple or complex as you need it to be - the most important thing for me was that I should avoid accidentally rolling over tasks that have a fixed due date. This was made easier by the fact that I use the priority field to indicate how essential it is that a task is done on the specified date, so "3" tasks are all those with "real" due dates & are excluded from this search (0 means the due date is just a vague guideline, 1 means I would like to have done it by that date, and 2 means I really want to have done it by that date). I also exclude all yearly repeating tasks as these tend to be tasks where the date matters, like buying birthday presents or whatever. If you don't already have a way to indicate whether the due date is a "real" due date rather than a target it's worth considering how you could implement this, perhaps by using the star, or a tag. I also sometimes use the trick posted by Toodledo of making the task an optional repeating task - this obviously works well for tasks that actually are repeating but optional, but it also works for one-off tasks you know you'll probably have to roll over multiple times. The only drawback to using them for one-off tasks is that you have to remember to set the repeat back to "none" before completing the task otherwise you'll end up with another copy of the task when you complete it, but if you think you will remember to do this it might work for you. Typing "today" as the due date won't make it roll over, it will just set today's date as the due date, but it's worth remembering as a quick way to set dates. @Toodledo: maybe it would be helpful to add yet another option to the due date types (i.e. "due by", "optionally on" etc), called something like "ideally on" which would automatically roll the task over to the next day if it wasn't completed. The only downside to this is that is wouldn't be good for chronic procrastinators!!
saskia.x	Posted: May 10, 2011 From Topic: Sharing, Searching and Goal improvements I haven't logged into the main site in a few weeks (been ridiculously busy with a major project where everything else just had to wait!!) so I only just noticed these changes. Just wanted to say thank you very much for the changes to the goals page, they were exactly what I've wanted for a long time! Makes the goals page a much more useful feature for making sure I'm on track to meeting most of my goals! Little things like being able to jump directly to the tasks in each goal from the goals page make using Toodledo so much more efficient :)
saskia.x	Posted: Mar 30, 2011 From Topic: Sync with Google Tasks I would be very interested in such a function, or perhaps just an easy way to move individual tasks between the two. I much prefer Toodledo for organising all of my tasks, projects, goals etc, but I find Google tasks handy for noting particularly important or urgent tasks - things I want to have "in my face"! I have Google Tasks displayed alongside my Google calendar; I also have the Toodledo widget there but I find the way that Google Tasks is fully integrated with the calendar much more useful & I like its simplicity. If I have a particular task that REALLY needs to get done asap, or that I intend to do on a specific date, I can have it appear directly in my calendar (as though it were an appointment) by merely setting a due date; I can also add tasks to the calendar in exactly the same way I'd add an event - by clicking on that day on the calendar (I don't even have to decide before I've clicked the date whether it's going to be a task or an appointment). The Google Tasks widget sits there like a little post-it note on the side of my calendar, keeping me constantly reminded of the key tasks I need to do, and makes it really easy to add new tasks. At the moment I tend to either type things into Google Tasks manually, or sometimes I copy & paste between Toodledo & Google Tasks, but this is a bit tedious to do and loses associated information like the note & due date. I think Toodledo is the best task managing app out there, but Google Tasks is very different kind of tool. Personally, I don't think it would be at all suited to managing large volumes of tasks (it's just too simple, and to make it more complicated would spoil some of the things that are good about it), and it doesn't really provide much scope for deeper levels of organisation. Toodledo has a very powerful set of features, that allow a high degree of flexibility & organisation - perfect for managing a large &/or complex set of tasks. I think of Toodledo as my "master list" and planning tool, whereas Google Tasks is more of a daily todo list, like you might scrawl on a post-it note or scrap of paper. The very fact that it is merely a "simple checkist" is the reason I want to use it - when I'm just trying to get important stuff done, I don't want the distraction of dealing with my entire task list and all of the options for fiddling with it that Toodledo provides! Obviously it would be great if Toodledo had a straightforward means of displaying a distraction-free daily todo list that I could display prominently alongside my calendar and on my phone home screen (which I can currently do with an Android app that syncs with my Google Tasks), but I can see the merit of not overcomplicating Toodledo with features that are adequately provided by other services that it could sync with. On the issue of whether Google Tasks allows syncing, I do know that Android apps can do this - I have a calendar & task app called "Jorte" that syncs with my Google Tasks (another reason it would be handy to be able to sync Toodledo with them!). So presumably it is theoretically possible to sync third party services with it, it's just a question of whether this exists in a way that is usable by Toodledo. Personally, my ideal syncing function between the two would be to only import tasks from Toodledo that match certain criteria; for instance only those tasks which are marked "next action" or that have a particular tag. I don't really need any complicated mapping between the two, it would be fine if all my Toodledo tasks were just imported into one list and I could just manually reorganise them (information about the task that needs to be stored in order to sync correctly back to Toodledo could perhaps just be contained in the note field if there wasn't any other way to handle it). This message was edited Mar 30, 2011.
saskia.x	Posted: Jan 09, 2011 From Topic: Automatic Next Task Not yet, I'm afraid. And when I say "not yet", I mean that something like a bit like this has been requested by users for a while, so there's a reasonable chance something along these lines could be implemented at some point. I wouldn't want to say with any certainty what the likelihood of that is, though - it might never happen. Although I think if it were implemented, it might be based on the idea of tasks with subtasks rather than folders; so you'd have a parent task as the "project" and each subtask automatically becomes the "Next Action" as the previous one is completed. For those of us who use Folders to represent larger areas of our lives than simple projects (although that depends on your definition of project - I define it roughly like in GTD) the system you describe wouldn't be much use. I realise having this operating on a task/subtask level wouldn't be much use to non-premium users (who don't have subtasks), but then that's kind of the point of the "freemium" model - the users who pay get all the "power features"! If you want this feature, submit a feature request (via "contact us" under "help & news"). All feature requests are logged by the developers and those that are heavily requested are more likely to be implemented (although there's no guarantee - after all, it's ultimately up to the developers what direction Toodledo goes in!).

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