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Posted: Nov 29, 2012

Nice update. Thanks!

I was SO hoping for the indented view for subtasks in the i-versions. Still hoping.

Posted: Aug 03, 2012

Hi Roberto

I have posted a similar question earlier, see here:


The indented view will get you an overview over all subtasks per task, and you can even give them your preferred order, which will be saved and displayed in the same way the next time.
However, there seems to be no way to see the total length of all subtasks.

Posted: Jun 03, 2012

It is interesting for me to see how simple things can be over-engineered using GTD. When I read this (sorry I didn't read all of it) I somehow get the impression of compulsive behavior.

If I need to buy stuff, I try to keep it in my head. If it's really bad and I didn't get urgent things twice or three times despite driving past the store, I write it on a paper that has the shape of those "don't disturb" signs in hotels - i hang this on my doorknob, take it with me the next time I leave the house and hang it on the shift lever of my car. This happens once every year. :)

Posted: Jan 29, 2012

I must admit that I'm pretty disappointed by the results of this "secret project".

For your most faithful customers (those who, like myself, have a paid account, use the website and bought the iPhone App), there seems to be no progress.

Hopefully, this update helps you get a broader customer base, thus giving you more resources to further develop the core application. There's been plenty of ideas and suggestions for improvements around in the forums, but I get the general impression that Toodledo seems to resist paying attention to those.

This message was edited Jan 29, 2012.

Posted: Jan 09, 2012

Hello JPR

Thanks for your excellent tips.
Especially the permanent link helps me get a better overview on single projects, even if the the sum of the lenghts of all subtasks can still not be seen.

And the "+" hint solves another issue for me - entering a next action, and later adding it to a project is sometimes not so easy.

"Alpha tricks" always work :)

Posted: Jan 08, 2012

Hi thepaj

I do use the folder view quite frequently. However, I'm looking for a different overview. The folder view gives me all projects, but also all the single actions that belong to this folder; it's good if you want to do any work for a certain folder, but it's not very valuable if you want to decide which project (in all folders) needs most attention.

What I'm looking for is more of an overview on all (multistep) projects and their status, independent of the folder; furthermore, I would appreciate some information per project (total number of subtasks/how many are delegated/how many are overdue and how long do all outstanding subtasks take in sum)

This message was edited Jan 08, 2012.

Posted: Jan 08, 2012

Hi there

In my job I am responsible for the development of several business fields, and I also manage individual service/product development projects in these fields.

In toodledo, I use "folders" for my areas of responsibility as well as for big projects. For smaller "projects" (in the GTD understanding as "multistep actions"), I use tasks with subtasks as next actions. These "PROJECT" tasks would get the status "active" (and "PROJECT" in their title), whereas the subtasks will get the status of "next action". The "PROJECT" (active) task is not a task in itself, but only a box for all its subtasks.

For example, I have a development project XYZ, which is in its feasibility phase, where one (multistep) task is to evaluate suppliers and then decide on which one to contract.
"XYZ" would therefore be a folder, "PROJECT: evaluate supplier for XYZ" would be an "active" task, subtasks of which would be things like "write criteria list", "test according to criteria", "compare suppliers according to criteria"... etc.

Now I'm looking for a good way to get an overview on the PROJECTs, where I get the information on the correct lenghts (I would expect toodledo to show the sum of lenghts for all subtasks in the PROJECT, as well as an overview on the number of outstanding (and thereof overdue) next actions per PROJECT.

I do get an overview by sticking on my marking PROJECTS as "active" and giving them "PROJECT" in the title, then sorting out all "active" tasks, but then I have trouble seeing the correct lenght, or opening the subtasks of PROJECTs. (since there is a filter on "active").
So, what I am looking for is basically a "show all projects" button, that will display all entries which have "next action" subtasks, with a report on how long these subtasks will take altogether, and how many there are in total/how many delegated/how many of them are overdue.

Has anyone found a good way to do this?

Posted: Jan 04, 2012
From Topic: 2011 In Review

Thanks for all your efforts. I wonder what the secret project will be.
Please keep up the good work.

Posted: Dec 22, 2011

This would be a great feature if it could be applied to Projects with their subtasks.
I plan multi-step tasks ("projects") with different due dates for each task, now if I have to postpone a task from which other subsequent tasks depend, it would be nice if I could just postpone all subtasks for a certain time (i.e. 2 days, or a week).

Posted: Nov 07, 2011

I have tried out a lot of apps that sync with toodledo, and I can only recommend toodledo's own app. It is fast, reliable, supports all fields and has a good search option.
I also trust that changes in toodledo (web) will be implemented in toodledo (app) at the same time, so no time lag between that.

Maybe other apps are a little better looking, but compared to all the other flaws I've encountered in 3rd party apps, this alone is not worth changing. After having seen the great improvements in look and feel this year in toodledo, I'm convinced there will be more progress in this aspect as well.

Posted: Nov 07, 2011
From Topic: 2Do: Metadata?

Reporting back on this topic -
I dared to do the experiment yesterday, and surprisingly, I did not find any metadata, not even in notes of tasks entered with 2do including pictures and audio notes.
This issue seems to be resolved.

I have deleted 2do anyways, because no contexts nor statuses are supported - a no go for my approach of GTD on Toodledo.

Best wishes,

Posted: Oct 27, 2011
From Topic: Server trouble...?

Problem solved - thanks a lot!

Posted: Oct 26, 2011
From Topic: Server trouble...?

Is there an exceptional problem since yesterday noon (europe time)?
My iPhone completes synchronization with toodledo without any error messages, but the tasks are not really updated. The web version shows all tasks correctly.

Posted: Oct 25, 2011
From Topic: 2Do: Metadata?

Thanks cspence -
is only the notes section affected? I remember having metadata everywhere, even in the task name etc - do these work hassle-free for you now?

Posted: Oct 23, 2011

I have a WAITING FOR folder in Outlook, where i put COPIES of sent emails that include a delegated task.
If it is only an information I need (for later reference), I only track it there. If the result is something I need in order to move forward in my project, I also put in in toodledo as a delegated task.
The WAITING FOR folder in Outlook is controlled in my weekly review. This saves me a lot of time since all waiting-for emails are in one place and I just need to delete the ones where I got satisfying results.

Posted: Oct 23, 2011
From Topic: 2Do: Metadata?

Hi there

Has anyone recently used the "2Do" App and synced it to Toodledo?
Reason for my request is, I would like to try 2do again as I did about a year ago, but back then, 2do messed up my toodledo entries with metadata. Now I'd like to know if the issue persists.

Best wishes

(PS. I use toodledo app since I found it to be the best among many apps I've tried so far. 2Do came very close and I understand that they've since been doing lots of improvements.)