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PT_Ken

Posted: Jul 12, 2014
From Topic: Pocket Informant



Hello. I am a long time Toodledo Pro user. I currently use the Toodledo app on my iPhone 5c (iOS 7) and also the web site. I am also a long time GTDer. My question about Pocket Informant is really about two things -- GTD and the app itself. Because GTD is my primary focus, I am posting my question here instead of the 3rd party apps section.

I have recently learned of Pocket Informant. Does anyone use this currently on the iPhone?

1. How good is the GTD implementation?
2. How does it handle projects? How do projects sync with Toodledo?
3. What do you think of the app in general? Any comments good or bad?
4. How is the sync in general with Toodledo? (I am hesitant to test the sync with the free trial because I don't want to mess up my data if there is a problem.)
5. How does PI compare with the Toodledo app (current versions)?

Although I really like the current Toodledo app for iPhone, my biggest issues are still lack of "good" subtask support and no project support. I don't use folders for projects because it just does not make sense. There are too many projects to manage with folders. Projects need to be much more dynamic than the way Toodledo handles folders.

So, I'd appreciate any comments about PI that you would like to share. Thank you.
PT_Ken

Posted: Jun 10, 2014
From Topic: Hotlist Filtering



I have my Hotlist settings as follows:

A task with any of these criteria will appear on the hotlist:

Has a priority of '3 Top' or higher.
Has a due date in the next 7 days.
Has a star.
Has a status of 'Next Action'

I have a task with the following fields set:
Priority: 3
Status: Next Action
Start Date: 6/12/14 (Two days from now)
Due Date: 6/12/14 (Two days from now)
Starred: Yes

When I view my hotlist, I am filtering to show Future Tasks.

Why then does this task not show up in my hotlist? If I change the start date to 6/10/14 (today) then it shows up in the hotlist.

1. Shouldn't it show up since I am showing Future Tasks in the filter?
2. Shouldn't it show up even if I don't filter to show Future Tasks since I have starred it?

Thanks.
PT_Ken

Posted: May 29, 2014



I had a similar problem and found this item:

http://www.toodledo.com/info/help.php?sel=76

I hope that helps.
PT_Ken

Posted: May 29, 2014
From Topic: iPhone Sync



I solved my problem. I had just recently changed my e-mail for login from the website, but I did not change it on the iPhone. This caused the two to be out of sync. What I don't understand is why the sync seemed to be more or less working otherwise. Tasks entered on the phone still made it to the web site, so sync was not completely broken.

Although my problem is solved, I'd like to understand why this happened this way.

Thanks.
PT_Ken

Posted: May 29, 2014
From Topic: Filters for Search



Is there a way set the filters for a search? For example, I use a negative priority for a project, subtasks have a non-negative priorty. To see my next actions, etc. I use filters to hide tasks with a negative priority.

Unfortunately, when I use a saved search for tasks with a negative priority (to see my Projects List) the result is an empty list with a message "4 tasks are hidden due to your filter settings." and a link to turn off the filters. Isn't it obvious that I want to see negative priorities in this case?

How can I change the filters automatically in this and similar situations?

Thank you.
PT_Ken

Posted: May 28, 2014
From Topic: iPhone Sync



I've checked again and it looks like the 10 tasks that are not syncing are all tasks that I deleted from the web site, but they do not seem to have deleted from the iPhone app. This is the same problem posted by another user within minutes of my original post.
PT_Ken

Posted: May 28, 2014
From Topic: iPhone Sync



I have just finished setting up my new system for using ToodleDo for GTD. I have a saved search that is my "Inbox". I processed all of my existing tasks so that my Inbox (search) comes up empty.

After I sync'd my iPhone ToodleDo app, the "Inbox" saved search showed up okay, but it is not empty! There are 10 items in it. I checked back on the web site again and it's still empty there. I waited nearly an hour (in case for some reason the database needed time to update) and the iPhone app still showed 10 items in my "Inbox" search.

The search simply looks for all tasks where "Checked Off" is No and "Context" is No Context.

Is this a bug? Have others experienced this? Can I expect this for only saved searches, or for tasks in general? I'm truly banking on seamless sync between the two and I've never had a problem before, although I never used saved searches before now.

Thanks.
PT_Ken

Posted: May 28, 2014
From Topic: Reading List



I added a reading list from the lists tab. No matter which sorting method I select, the list remains in the same order -- the order that I entered the items. Is this not working or do I need to do something else to get the sorting to work?

Thanks.
PT_Ken

Posted: May 28, 2014
From Topic: Filters



Okay, thanks!
PT_Ken

Posted: May 27, 2014
From Topic: Filters



When I set some filters to limit the tasks I am viewing, a number appears next to "Show" in the filter button. What exactly does this number represent? I could not find that in the FAQ and it's not clear to me exactly what it is counting. It's not the number of tasks I'm seeing. Is it the number of tasks being hidden due to the filtering?

Thanks.
PT_Ken

Posted: May 27, 2014
From Topic: Grid View Columns



In an old post I read a feature request to be able to have certain fields active but hidden when in grid view to help simplify the layout. Was this ever implemented? Is there a way to do this? If not, please consider this a feature request.

Thank you. :)
PT_Ken

Posted: May 27, 2014
From Topic: Reorganizing Toodledo



Okay, thank you for the information. Now that I understand about archiving folders, I need to ask why we don't also have that option for contexts which are also user defined?

For this particular reorganization it will not be a problem to lose contexts, but in the future I may decide to "tweak" my setup and I might want to preserve the previous contexts, particularly for completed tasks. This is mainly because I am integrating Toodledo into my work task management in addition to my personal task management.

Thanks.
PT_Ken

Posted: May 25, 2014
From Topic: Reorganizing Toodledo



Hello. I am about to implement a major change to my Toodledo setup and approach to GTD. My question is if I change my folders, contexts, tags, etc. then what happens to all of my existing tasks, including the completed tasks? Do they retain the original setting, even if it no longer exists? Will they become blank if it no longer exists?

Thanks.
PT_Ken

Posted: May 23, 2014
From Topic: Default Context?



Another idea is to assign different default contexts (or any other field for that matter) based on either location or a schedule. For example, default context for Work when Location matches my work location and default context of Personal when I'm anyplace else. Alternately, default context of Work during working hours (based on a user-input schedule) and Personal if it's the weekend (for example).
PT_Ken

Posted: May 22, 2014
From Topic: Saved Search on iOS



Posted by Sabina A.:
Hello,

Thanks for the great suggestion. We can't comment on a time frame for implementation, but we'll consider this for a future update.


Well, I guess that means I can't do it now! :) As long as I'm on the subject, I have three additional ideas.

1. A location based Start Page for any Start Page, not just a Saved Search.

2. The ability to simply set a Saved Search as a Start Page (seems obvious given my other request, but might as well state it explicitly).

3. Multiple schedule-based Start Pages. For example, I have a fairly regular schedule and I could see using different Start Pages at specific times. I leave for work at 5:00 AM (I know...) so a commuting search that shows me if there is something I need to take with me in the morning, including perhaps an umbrella (gleaned from IFTTT). I'm at work from 6:30 AM - 5:00 PM M-Th, so a saved search to manage my office work during those days/times, maybe ending at 4:30. At 4:30 switch to my commute saved search to show if I need to make any stops on the way home. At home, different start pages for weekday evenings and weekends, since some projects will only happen on a weekend, even though both searches would show the context of "home". I could expand on this, but I think it illustrates the concept.

I can see a use for both scheduled and location start pages at the same time. What if I take a day off work for a doctor's appointment. When I get home, of course I don't want my work start page since I'm not at work, so because the location does not coincide with the schedule, the location would override the schedule.

Just some ideas for an already fantastic system.
PT_Ken

Posted: May 21, 2014
From Topic: Saved Search on iOS



Hello. I love the Saved Search access on the iOS app. Is there any way to select a Saved Search as the Start Page? Even better, I'd love to select a different Saved Search as my Start Page based on location. When I'm at work, my work saved search would show when I open the app. If I go home, a different saved search would show when I open the app. ETC.

Is any on this planned for Toodledo on iOS?

Thanks!
PT_Ken

Posted: Feb 18, 2012
From Topic: Timer on iPhone



iOS is supposed to have a new timer field, but I don't see it on my iPhone 4S. How do I use the timer field? Thanks.
PT_Ken

Posted: Dec 30, 2008



Posted by Toodledo:
You know what? Now that I think about it, I'm not sure what will happen. If Appigo says that they get deleted, then they must get deleted in our app too, since we use the same API that they do. We'll have to test it.

To be safe, you could just get a Pro account to save your tasks for longer. And if you really need to store completed tasks forever, you could always export them to your computer for safe keeping.


Wow, I'm really sorry to hear this. I bought Toodledo over ToDo for the very reason that you said the iPhone will retain the tasks even after they are purged from the account. I really don't want to spend the money on a Pro Plus account just to have a persistent to do list.

Exporting to archive the tasks does not work for me either. I have a number of lists, such as a reading list, where I put all of the books that I would like to read, along with author and some other information about the book. After I read it I will check it off so it will no longer be visible, but I like to retain the list so I can refer back to it at any time (who wrote that book? when did I read it?). The reading list is just one example of a number of lists that I use this way. If I export the list, it is not actively available in Toodledo. I don't care if it's not available on the web site and doesn't sync after six months, but I want it to remain on my iPhone application.

Perhaps this is a feature request for you web site. Could you add an option so that when completed tasks expire on the web site, it does not issue a "delete" command to the API for the remote app? That would solve my problem.

Also, just to verify, is it just the complete tasks that get purged? What if I have uncompleted tasks, with no due date, that are older than six months, such as a reading list that I haven't read yet?

Thanks.

Ken
PT_Ken

Posted: Dec 24, 2008



Posted by Toodledo:
The iPhone will retain all completed tasks forever. You can choose to purge old tasks from your iPhone, if you choose.


I received this reply from Appigo support and would like your reaction to it. I want to make sure that Toodledo on my iPhone will retain completed tasks after they are purged from the web site, assuming I am using the free or pro account. Thanks!

The Toodledo site will remove completed tasks after 6 months (or sooner if you have it set that way) on their free accounts. When they remove their accounts, the site will record that a delete has taken place so when we synchronize with them we are notified of the deletes just as if you had deleted the task from their site.

The result is that the tasks will also be removed from Todo. The same would apply to any other app syncing with their site using their API. If you upgrade to their full account, they will keep a longer history of completed tasks.

-The Appigo Team


This message was edited Dec 24, 2008.
PT_Ken

Posted: Dec 24, 2008
From Topic: iPhone App Advice



Posted by PT_Ken:
Posted by Claudio:
Yeah, I forgot about Status.
And Goals, and Star, and Length.
These are available in Toodledo but not in Todo.

Also, Toodledo allows you to filter by Priority, but Todo does not.


Actually, ToDo does allow you to sort by priority. The three sort choices are Due Date/Priority, Priority/Due Date, and Alphabetical.

I've been thinking about it and have decided that ToDo suits me best. I can live without Status, Goals, Star, and Length. I like the interface of ToDo much better, especially the way tags are handled. I also like the filtered views that Toodledo doesn't seem to have. Now that I know that when my completed items are purged after 6 months from the web site that they will remain persistent on my iPhone App, it seems that ToDo is my best choice, even though it's more expensive.

Thank you everyone for your input and advice! Happy New Year!!!

Ken


Well, my mistake. ToDo "will" delete completed tasks after the web site purges them. According to Toodledo, the Toodledo application will not purge the tasks on my iPhone, so I went with Toodledo in the end.
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