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cjuzda

Posted: Sep 22, 2010
From Topic: Newbie questions



Yes Folders translate to Calendars in 2Do which I think is an excellent program. I don't know why they opted to use the term "Calendar" since it's really a view or list. So if you're going to keep using 2Do you need to keep that in mind when you're determining how to set up Toodledo. You might also want to look at Taska, which I think does the best job as a pure GTD Ipod App. I use 2Do though because I don't follow GTD as it's typically set up but if you really want to follow GTD, get Taska instead.
cjuzda

Posted: Jul 20, 2010
From Topic: Procrastination help



Don't know how to remove it, thanks
cjuzda

Posted: Jul 20, 2010
From Topic: Procrastination help



Posted by PeterW:
Posted by cjuzda:
So far, so good, I've put everything into Backlog and started to add new items to Active and moved Hard due date items to the calendar (Calengoo). This has been very liberating as I'm no longer mentally committed to such a huge list.

Good to hear! Assigning 'soft' due dates is definitely an easy trap to fall into. I still do it occasionally because old habits die hard.

My recently created 'Focus List' (my version of a Hotlist) is working well for me in terms of having a short list of what needs to be done before the rest and it's easy to move things on and off the list.


Yes, i'm starting to realize (finally) that looking at a list of more than 5 items at the start of the day is for me, not very productive, even if they are sorted by priority or whatever. GTD is about clearing your mind and I just can't do that with a huge list staring me in the face. I think it's a good idea to follow some of what Forster says in terms of moving items you find yourself consistently not doing off your lists completely either delete them entirely or move tem to some really obscure area

Chris
cjuzda

Posted: Jul 19, 2010
From Topic: Procrastination help



So far, so good, I've put everything into Backlog and started to add new items to Active and moved Hard due date items to the calendar (Calengoo). This has been very liberating as I'm no longer mentally committed to such a huge list. going through my backlog and following ZTD, I'm putting top 3 or 4 items (MIT's) into Taska's Action List instead of just working off the Backlog list which allows me to retain my focus. The beauty of this is that the are still assigned to Backlog or Active while they are in the Action List but they are flagged so I'm not actually creating yet another list and I don't feel so overwhelmed by a list of 50 items. I think the trick is to let your instincts quickly pick 3 or 4 items from the Backlog or Active list, stick them in the Action List, then forget about the rest. The other thing I need to try is to be fairly ruthless about getting stuff off the list if I'm not actually going to do it in the foreseeable future and move them to Taska's "Someday" list.

I hope this will work out but in any event, I feel better already and even though I'm procrastinating again by writin g this :) , I've actually already gotten 3 items done and off my list!


This message was edited Jul 19, 2010.
cjuzda

Posted: Jul 19, 2010
From Topic: Procrastination help



Thanks for the input, hopefully others can add - Looked briefly at ZTD and there are some interesting points. I looked at Mark Forster's auto focus and I like that approach. I can easily modify Taska to fit it by moving all my usual "areas": Wealth, Health,Family, etc. into two lists "Backlog" and "Active". I'll use Taska's excellent Action List feature to highlight items off whichever list I'm working from that I am going to do next. One thing I've decided on is to more or less eliminate the use of "due dates" unless they are Really hard, in which case I'll move that task to the calendar (which, granted, is what GTD prescribes)it to the calendar. I have a tendency to think "I'll do this on Tuesday", set a due date and on Tuesday, there it is but it's not really "due". Auto Focus presumes your intuition at the time will be correct in determining if something should get done and/or you actually feel like doing it. I don't feel that by design Auto Focus is the most efficient system by any means but it may be more effective for me at least, from a practical standpoint of getting things done and it may lead to less "playing" with solutions and more action. However, I will retain the use of contexts as they are very useful under any circumstances - Taska will allow me to quickly filter my lists by context anyway.

Chris
cjuzda

Posted: Jul 19, 2010
From Topic: Procrastination help



I posted this in the GTD forum as well so apologize in advance if I shouldn't double post:

I'm a huge fan of Taska as the best GTD app and would not leave it unless there was something really superior, which I think would be difficult to do, but can't stop looking for new stuff. I believe I completely "get" GTD but I'm also considering going to something much simpler, not really GTD but a simpler list that will provide more focus somehow. My biggest problem is that I seem to spend more time tweaking my system/lists and looking for new, better solutions than actually doing stuff - classic procrastination and now GTD seems to be enabling procrastination by providing a diversion, rather than reducing it. Any tips for dealing with this issue?
cjuzda

Posted: Jul 19, 2010
From Topic: Procrastination help



I'm a huge fan of Taska as the best GTD app and would not leave it unless there was something really superior, which I think would be difficult to do, but can't stop looking for new stuff. I believe I completely "get" GTD but I'm also considering going to something much simpler, not really GTD but a simpler list that will provide more focus somehow. My biggest problem is that I seem to spend more time tweaking my system/lists and looking for new, better solutions than actually doing stuff - classic procrastination and now GTD seems to be enabling procrastination by providing a diversion, rather than reducing it. Any tips for dealing with this issue?
cjuzda

Posted: Jun 21, 2010
From Topic: 2Do app with Toodledo



Taska doesn't have saved smart lists but it fully supports contexts and right off the home page so you can view all your @home tasks instantly. if you hit the @ button on the home page you instantly get a list of all your contexts with a count of tasks for each context, plus the number of tasks for each context and if any are overdue. One more touch on the context you want and you get all the tasks for that context. also the filtering in each view is really easy and elegant to use. hope this helps



Posted by kyith.place:
Posted by cjuzda:
try Taska - it is worlds better for GTD than 2Do and much better supported - I've spent a lot of time with both of them


Posted by kyith.place:
I used to use Appigo Todo and Action List on the iPod Touch but recently chanced upon this application that i review called 2Do.

Thought nothing much of it but once i use it, it turn out pretty great for getting things done.

Here is a guide showing how i set up 2Do as my GTD App [ Guide Here >>]


hey there, i am starting to think you are right on the better support. 2Do seems to be lacking in that department and its like the love hate relationship i had with Appigo ToDo.

Is Taska Any better? One thing to note is that the Smart Calendar in 2Do is really helpful in carrying things out.

I save my location context for very fast reference.

cjuzda

Posted: Jun 21, 2010
From Topic: 2Do app with Toodledo



What you say makes sense. I believe Toodledo should always sync better with toodledo. Taska does a really good job and they have finally I believe solved the subtask syncing issue issue. I just got an email from the developer and they have just submitted 1.7 to itunes which solves a subtask syncing issue. For me, the good in Taska far outweighs the Toodledo issues as I use it a lot more than Toodledo web app. For GTD, it is just superb.


Posted by SRhyse:
Posted by cjuzda:
try Taska - it is worlds better for GTD than 2Do and much better supported - I've spent a lot of time with both of them

Have you had any issues with syncing with Toodledo? And what features in Toodledo are you using that sync with Taska?

2Do's very pretty and fun to play around with, but syncing it with the Toodledo webapp was kind of like having two separate task systems that I needed to manage when I used it. Each one had an independent set of reminders, subtask types, actions, etc, and the whole thing ended up overpowering the beauty of the UI; it also stores all that info in the notes field of tasks, making it a bit visually misleading as to whether a task has real notes or not in the webapp. It's great if you don't plan on accessing your tasks online much, or use relatively few features though.

No matter what other iPhone App I try, I have a feeling none of them will ever sync as well with Toodledo as Toodledo does, which is why I always end up going back. Any mobile app offering any manner of complexity needs a desktop component to really be of any value to the number of tasks I work with. Having that desktop component be a whole separate system from the mobile one makes it more trouble to use than it's worth to me.
cjuzda

Posted: Jun 20, 2010
From Topic: 2Do app with Toodledo



try Taska - it is worlds better for GTD than 2Do and much better supported - I've spent a lot of time with both of them


Posted by kyith.place:
I used to use Appigo Todo and Action List on the iPod Touch but recently chanced upon this application that i review called 2Do.

Thought nothing much of it but once i use it, it turn out pretty great for getting things done.

Here is a guide showing how i set up 2Do as my GTD App [ Guide Here >>]
cjuzda

Posted: Jun 12, 2010



I go all the way back to Lotus Agenda and Ecco! Currently:

Gmail & Yahoo Mail >< With Windows Live Mail on desktop and syncing to mail app on the Iphone

Toodledo Pro syncing with Taska for the iPhone (The best iPhone app period, IMHO)

Awesome Note for Iphone to gather and file random data and journal - syncs to Google Docs

Traxitall for iphone only for those daily "habit" goals - (work out daily, etc.) just to keep me on track - I track no more than 5 of these at a time

New York Times for iPhone - phenomenal, let's you keep up to date on the go and whenever you have a spare moment

Calengoo for iPhone syncing to Google Calendar - best iPhone calendar app I've found, sync to Google Calendar is perfect


This message was edited Jun 12, 2010.
cjuzda

Posted: May 23, 2010



Agree 100% - If people want complex project management, they should look elsewhere - it's almost certainly not in Toodledo's DNA and while I think TD is a great value and well worth the price I would not want my $ subsidizing project management functionality I would never use.




Posted by PeterW:
I hope that Toodledo is not heading more towards the project management space. There are quite a few solutions already available in the market and they cater for the quite complex requirements of corporate customers.

As for price point, I feel that Toodledo is exactly where it should be - it's a cost that many users wouldn't think twice about paying. At $49 I think they'd lose quite a bit of business.
Just my $0.02.
cjuzda

Posted: May 21, 2010



@Claudio I agree completely. The Toodledo people have repeatedly indicated they are well aware the UI needs work but a major UI overhauls for a fairly complex web app is a major project and right now TD stacks up very well against the competition. Transisto's tirades are not helping anyone and he should just move on if he finds something better as he has threatened to do. If he doesn't find something better he should just stop the rants - The TD folks have seen them and so has everyone else, let's get back to more productive input that people can actually make use of. Also stop the ridiculous bumping please.
cjuzda

Posted: May 02, 2010



I forgot to add that the other iphone apps that are used most, ToDo, 2Do, etc. don't have the equivalent of Taska's Action list anyway. The focus lists in those apps are just filtered lists that show items depending on due dates and priority or whether it has a Star or not whereas Taska allows you to build an Action list without worrying about any other Task properties as well as using the Due Date if you want. I'm not knocking the other apps, I liked ToDo a lot but Taska just handles GTD better and I prefer it by a significant margin to the others.

This message was edited May 03, 2010.
cjuzda

Posted: May 02, 2010



Those "folders" (Lists in Taska)are already built into Taska as special lists that are integral to the App, so if you add them in Toodledo you are creating "Custom Lists" in Taska that will sync to the lists you had in Toodledo, that's why you end up with 2 lists - Taska's native lists and the custom lists. Hopefully Toodledo will add their own Inbox as has been requested many times instead of No Folder. If you just use the Custom Lists in Taska for Action, Inbox, etc and ignore the special versions of those lists in Taska, it will work i.e. your Tasks will not show up twice, they will only show in the Custom lists. However, the Action, Inbox, Next, lists have unique properties in Taska that any custom lists will not. Since I work much more out of the iPhone, this has never been a problem for me as I prefer working with Taska to Toodledo, mainly using TD for bulk adding of tasks and organizing, then running everything from Taska. I suggest you use the contact developer in Settings to suggest to them that if an Action Folder, etc. exists in Toodledo, they sync with the integral list in Taska instead of creating a Custom list for that Folder in Taska. That would be a bit tricky though since TD does not have those built in so if my TD folder is called "Action" and yours is called "Actions" or "Stuff to do Now" or whatever, how does Taska know this? They would likely need to set up a special sync page where you could specify what folder in TD you you wanted to sync the Action list, etc. with which would be a fair bit of work.

This message was edited May 03, 2010.
cjuzda

Posted: Apr 26, 2010



Just thought I'd post an update - this app just keeps getting better - there has been an update every week or 2. Projects and subtasks now sync with Toodledo Tasks and subtasks. There have been a lot of other smaller UI and performance improvements - Completed items drop to the bottom of the list(s), etc. For me, having bought 2Do, ToDo and Toodledo apps, this one is simply superior. As I said, I also like ToDo but Taska to me is much better and it simply blows away 2Do, which is pretty but not nearly as good for GTD. For $4.99, it's great value and as before I have no affiliation, but these guys really listen and respond. There is also an Ipad app but I have not tried it out as I don't have an iPad :(

Chris
cjuzda

Posted: Apr 08, 2010



I forgot to add that it also supports nested contexts, i.e. you can have parent contexts that contain multiple other contexts which a lot of people find useful for Home, Work, shopping, etc. Some other apps also offer this (Life Balance "Places").
cjuzda

Posted: Apr 07, 2010



Good question - That's one thing that doesn't work the way I'd like it to. Here's the existing process the way I understand it:

You enter your Task - If it's entered from the Home screen, it goes into Inbox by default or you can also go into the Inbox and enter it from there, either way it goes into the Inbox. You can fully edit all Task parameters including indicating if you want it to go into a custom list instead of the Inbox right away or just let it go into the Inbox with nothing else entered - It's up to you. This is one of my favourite features as it allows super fast Inbox entry. If you enter a Task from any of your custom lists, it goes directly into that list instead of the Inbox. If you enter it directly into the Action List, it goes straight into the Action List BUT it also goes into the Next List or you can just enter it directly into the Next List in which case it will not automatically go into the Action list and only show up in the Next List.

In other words, if any Task is in the Action List, it must also be in one of the other lists so if it's not put in one of your custom lists but just entered directly into the Action List, it will also go into Next. Taska puts a Yellow highlight in the check box of any Task that's in the Action List so if you're going through your lists, you can instantly see which Tasks have already been assigned to the Action List as well, without even opening the Action List - this is very useful.

One way to use the Next list to your advantage is to go through your Tasks and put the Tasks you intend to do Next in the Next list so you can assemble all your Next actions without having to put them all in your Action list. This can help keep the Action List manageable. The Action List is pretty neat. Currently it automatically puts all your Tasks with a due date of Today in the list but plus you can manually add any task you want to the Action List at any time. you can also easily set each Task to show up in the action list any number of days before the due date, so while Task does not currently support Start dates, if you have a Task due on the 15th that you need to start on the 10th, you can set the Task to move to your Action List 5 days before the due date. All of this sounds complicated but it really is quite intuitive.

Now the problem with Next - for some reason, you cannot manually add Project sub tasks to the Next list, although you can add them directly to the Action List. What I would really like to see is the ability to optionally designate that Project tasks are sequential as in Life Balance, Omni Focus and Thinking Rock so that once a project task was completed, the next task in the sequence would be automatically added to the Next list. but either way, I like having the Next List in addition to the Action list as it makes the GTD process easier to manage.

Currently Taska does not have date dividers and I don't find that an issue but I understand it could be for some users.

Still a couple of bugs - the manual sorting isn't working for some reason but the developers are already halfway finished the next update and to me, this app follows GTD principles very closely and I really prefer it to the others. Note that I personally do not feel that any of these apps are substitutes for real technical project management applications and that they should be kept relatively simple in keeping with GTD.

Hope this helps

Posted by PeterW:
Thanks again for posting info about this app.

Can you tell me what the distinction is between Next and Action lists? I thought they would be the same thing.

EDIT: Another question... I just looked at the screenshots on the Bitalpha website. Does the app have list dividers by date? Toodledo just added this and Todo has always had them, and I find them absolutely necessary to make my brain digest what it's looking at!


This message was edited Apr 07, 2010.
cjuzda

Posted: Apr 06, 2010



Thanks. They have released a new version and are also working on more changes. The new version fixes most of the bugs and UI annoyances. They've also released in iPad version that currently does not sync to Toodledo but according to their web site ( www.bitalpha.com ) it will be syncing soon. The developer is very responsive. It is defintitely worth the $ IMHO as it almost completely covers GTD methodology. One of the things I've asked them to fix is that although there is a "Next" list built into the app for Tasks you do not want to put in your custom lists but straight into your action list, for some reason you cannot assign Project sub tasks to the Next list, although you can assign them to the Action list easily enough. There is also at least one remaining sync bug that I'm aware of where sub tasks are not placed into the Project folder automatically. Anyway, of all the apps I've bought and paid for plus others that I've researched extensively, it is significantly better at GTD than the others, once again IMHO and I have no affiliation with them.
cjuzda

Posted: Mar 31, 2010



Just a note that I see the developers have temporarily removed it from itunes for some further work. The app did have a few bugs but not critical IMHO so hopefully these will be fixed when it is re released. My recommendation still stands - it is a really good GTD implementation, the best one in my opinion.
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