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Search results for "Posted by raindog308"


Posted: Mar 05, 2013

Hey devs - any update on this?

Posted: Mar 03, 2013

Very typical scenario for me:

1. I need to get some info
2. Write an email/ask a question/make a callg
3. Wait until I hear back
4. If i don't hear back in X days, followup with the person

So I can make a high priority task that says "ask Bob about plan for world domination". When I ask him about the plan, I don't want the task to sit there in high priority. But if he doesn't answer in 3 days, I want the task to reappear.

What is the best way to implement that?

Posted: Feb 28, 2013

This may sound minor, but I really prefer the old buttons. They feel more like buttons and the feedback when pressed is better.

Posted: Sep 26, 2012
From Topic: Siri & Reminders

Just wanted to add that this was a really nice feature to add. Thanks to the awesome TD team!

Posted: Sep 23, 2012
From Topic: Siri & Reminders

Is there a way to choose which folder reminders are imported to? I'd like them to go into my default inbox.

Really all I want is to use Siri to add Toodledo tasks. I could not care less about iOS reminders. As it is, things work (other than the bug above), but they end up in a "Reminders" folder and not in my general inbox folder.

Posted: Aug 20, 2012

Apparently it's a bug then, because the app does not function while I'm in a phone call. It sits at this point:


and then never proceeds past it, crashing 15-20 seconds later.

Works fine all other times - only when in a phone call.

I've opened a bug report.

Posted: Aug 20, 2012

Often I'm on the phone and need to add a task.

Unfortunately, my iphone's carrier doesn't allow network connections while using the phone. So in those cases, I can't use Toodledo when on the phone.

Is it possible to add a feature in the iOS version where I could add tasks and they queue and are added once I'm off the phone?

Posted: Mar 12, 2012

I seem to be able to change the order of any column...except the notes icon, which seems locked in the "last column" position.

Is that intended? I'd like to have it be the second or third column.

Posted: Mar 08, 2012

It would be sweet to be able to drag/drop files and have them attach to tasks. Often I have emails or documents that I need for a task...being able to drag them out of outlook and have them attach would be very nice.

There are drag-and-drop upload attachment examples on the net I've seen using HTML5.

Ambitious for you, aren't I? :-)

Posted: Mar 05, 2012

I'm wondering what subtasks buys you that folders does not.

I ask because I often have a dozen or so projects running. I create a folder and populate it with tasks. If the project completes, I close the folder...or it becomes ongoing and I move the tasks or rename the folder.

Toodledo lets me arrange folders and if I wanted to, I could identify project folders by calling them "Project: Something" or whatever...I haven't had the need to do that. I have a dozen or so project-related folders and a few general/personal ones.

One benefit is that folders are perfectly supported on iOS, whereas last time I looked there were still some subfolder limitations.

So what would subtasks give me that this doesn't?


Posted: Jul 09, 2010

If you use Outlook, you might enjoy using the macro I wrote that lets you create a one-click button to send an item to Evernote, Toodledo, Remember the Milk, or any other email service. I love it because it lets me efficiently process my inbox GTD-style, sending all my reference material off to Evernote for archiving and anything actionable directly into my todo system.

Evernote has an Outlook clipper but it has several flaws in my experience:

[*]You can't specify a tag or folder.
[*]It does not include attachments.
[*]It's actually two clicks (one to clip and send, another to delete).

Toodledo has a third party "sync tasks with Outlook" plugin, but not a "generate todo from Outlook while reading mail" plug-in, other than manually forwarding. I think the same is true for Remember The Milk.

So I decided to create a simple "click and forget" button for both EN and TD. I should warn you that I am not a VBA programmer by trade, so most of the code is a combination of googled cut-paste and looking up a few VBA calls. Fortunately, the code is really simple.

What does it do?

When I click the "Archive to Evernote" button, the macro:

[*]Forwards the message to Evernote. It removes the annoying FW: prefix and adds the # tag I want. I only add one tag but you could change the code to add as many tags as you want.
[*]Deletes the original email in Outlook. Of course, it's still in the Deleted Items.

When I click the "Create Todo" button, the macro:

[*]Creates an forward email and displays it for me. Usually I want to edit the Subject, since that's what Toodledo uses as the todo title. You could customize the code to pre-fill tags, folders, priorities, etc. in the Subject line if you wanted but I don't.
[*]Deletes the email in Outlook

Sweet! How do I set it up?

You don't need to know VBA to use this. Here's the step by step:

Copy/Paste the Macro Code

(1) Fire up Outlook. Open Tools->Macros->Visual Basic Editor

(2) In the upper left window, right-click on Project1 and create a new module by selecting Insert New Module.

(3) Paste the following code into the code window. Note that you need to customize your Evernote/Toodledo email address and the #tag you want.

Sub ForwardToEvernote()
Dim objMail As Outlook.MailItem
Set objItem = GetCurrentItem()
Set objMail = objItem.Forward
objMail.DeleteAfterSubmit = True
objMail.To = "your_address@m.evernote.com"
objMail.Subject = Replace(objMail.Subject, "FW: ", "")
objMail.Subject = objMail.Subject & " #some_tag_of_yours"
Set objItem = Nothing
Set objMail = Nothing
End Sub

Sub ForwardToToodledo()
Dim objMail As Outlook.MailItem
Set objItem = GetCurrentItem()
Set objMail = objItem.Forward
objMail.DeleteAfterSubmit = True
objMail.To = "your_address@toodledo.com"
objMail.Subject = Replace(objMail.Subject, "FW: ", "")
Set objItem = Nothing
Set objMail = Nothing
End Sub

Function GetCurrentItem() As Object
Dim objApp As Outlook.Application
Set objApp = Application
On Error Resume Next
Select Case TypeName(objApp.ActiveWindow)
Case "Explorer"
Set GetCurrentItem = objApp.ActiveExplorer.Selection.Item(1)
Case "Inspector"
Set GetCurrentItem = objApp.ActiveInspector.CurrentItem
Case Else
End Select
End Function

4. Select File->Close And Return to Outlook. The macro is now created. The rest of this is creating an easy-to-use button.

Create the Main Mail Window Button

5. I'm going to setup two buttons for the Evernote macro - one in the main Outlook mail window (where you see your list of messages), and one in the message window (when you double click a message and open it up).

6. In your main Outlook window, right-click on the toolbar (to the right of the Help menu item) and select Customize.

7. In the popup window, select Toolbars and click New. Name your new toolbar "MyEvernote" or whatever. Click OK

8. You'll now have a little blue toolbar window floating without any commands in it. In the "Customize" popup, switch to Commands. Under Categories select Macros. Under Commands, drag Project1.ForwardToEvernote over to the MyEvernote toolbar. Now close the Customize window.

9. In the floating toolbar you created, right-click on the button. Change the Name to something nicer like "Archive to Evernote".

10. You can either Change Button Image and pick one, or select Edit Button Image. Personally I did Edit Button Image, cleared it, and set the entire square to dark green. This makes it consistent with step 16 below. There is doubtless some way to create a custom icon and pick it here, but I'm not a Windows guy ;-)

11. When you're done editing, drag your floating toolbar up and dock it in the main Outlook toolbars. Go ahead and give it a try! Whatever message you have selected will be sent to Evernote and then deleted. (Note that it is now at the Evernote server, so it won't show up locally until your next sync.)

Create the Email Window Button

12. Now let's add one that same button to the message window so you can use it when you open an email message. Open any email message by double-clicking on it. At the very top, you see the save, undo, redo, and next/previous arrows. Just to the right of that is a little pulldown arrow. Click on it and pull down the menu.

13. Select More Commands...

14. In the Customize the Quick Access Toolbar, change "Choose commands from" to Macros.

15. Select your macro and click Add.

16. Once it's in the Quick Access Toolbar, click Modify. In the popup you can change the name (e.g., "Archive to Evernote"). You can also pick an icon...I don't know how you would custom-edit one. I picked the all-dark-green color, so the button looks the same in either view.

Now you can repeat steps 7-16 for Toodledo, which I made purple and called "Add Todo".

Any Gotchas?

[*]I've only tested this with Outlook 2007
[*]The email sent (to Evernote, Toodledo, etc.) is not stored in your Sent Items (after all, the point is getting it out of Outlook ;-) If you want to keep those emails for some reason, you could remove the "objMail.DeleteAfterSubmit = True" lines. But this means you'd crate a Sent Items email for every message you forward to Evernote, Toodledo, etc.

That's so cool, they should send you a free purple Toodledo polo shirt so you can wear it to work and continue your Toodledo evangelization, you wonderful pro plus subscriber, you!

Aw, you make me blush.

Posted: Jul 08, 2010

I'm your typical GTD novice.

So I have my folders: Inbox, Next Actions, Waiting For, Someday/Mabye, and Project folders for each project. Getting things out of the Inbox is easy - everything seems to sort itself properly.

Excluding the stuff on Someday/Maybe and Waiting For (and future start tasks), I have ~250 to dos, spread over personal and professional life. They range from "revise book proposal that editor is interested in" to "order a 2nd ipod charger for office charging". Most do not have any specific start/due date.

I am struggling with a couple things:

(1) My initial idea was to star all Next Actions, so that I could pull up a search of starred items that would span both my Next Actions list and the Project folders. That works fine for designating Next Actions in the project folders, but is a little cumbersome when moving a single-step inbox item to the Next Actions folder, as it's two steps (star + move). Not a big deal but wondering if anyone has a better system. I also thought of moving the Next Actions for projects out of their folders and into the Next Actions folder, but that seems more cumbersome.

(2) Here's the bigger problem...GTD preaches prioritization on the fly based on context, time, energy, and priority. I often have large blocks of time in a context (at work, on the Internet, etc.) and 30+ Next Actions. Time and energy are generally not constraining factors.

I find myself constantly scanning 150+ items on my Next Actions list (the rest are project later steps). I'm often in places where I have many contexts available (Internet, home, work (telecommuting), phone, etc. all at once).

So what's the best method for ordering all of the possible things I could do? Some really are more important than others. The book proposal is really important compared to ordering a second iPod charger, but in GTD they're both just items on the list of dozens. Yeah, I know, it's all intuitive/gut/etc. as he says, but for me it means very frequent list-scanning.

I really resist the idea of adding a priority to items...I've thought of making a tag for "important!" but that is prioritization under another name. It's not really urgency in a due date sense.