How to use access Toodledo via email

Using email, you can easily add a task to your to-do list, even if you don't have access to a web browser. You can also send us an email asking for some tasks and we will email you back with a list of anything that matched your query. If you want, you can also receive email reminders of tasks that are due in the next few hours.


Setting Up Your Email Account

First, click on the "Tools" menu and select "More". Then go into the "Email Import" section. Make sure the checkbox is checked, and then click the "Save Changes" button. This will enable email access to your account.

You will be given a secret email address that you will use to communicate with Toodledo. You should keep this address a secret, because anyone who knows it will be able to add tasks to your list and retrieve tasks from your list. You can change the secret email address whenever you want, and we encourage you to do so from time to time.

You may also want to add "remind@toodledo.com" to the address book inside your email program to ensure that any emails we send you will get put into your inbox.


Adding Tasks Via Email

To add a task, send an email to your secret Toodledo email address with the task in the subject. In addition to the name of the task, you can also set the priority, due-date, folder, context and other values using a special syntax.

Each new piece must be separated by a space followed by the special character. Note that because Toodledo uses these symbols as special symbols, you cannot use them in the title of a task otherwise Toodledo will get confused when importing. Putting it all together, here are some example email subjects that you could send to add a task:

Call Jim !! @phone #today
Finish the Report ! #next friday *ProjectA @work $Active ~1hour
Mow the lawn *Chores @home



Retrieving Tasks Via Email

To retrieve a task, send an email that starts with a question mark (?) followed by what tasks you want to retrieve.

Putting it all together, here are some example email subjects that you could send to fetch some tasks:

?!! #this week
?*ProjectA @work *
?@phone !!! #today

It may take 1-2 minutes for your email to reach our server, get processed and then get returned to you. For security reasons, the response will always go to the email address registered on this account.


Reminders Via Email

If you also want to get email reminders for tasks that are due soon, you will need to go to the Alarms page, available from the "Tools" menu at the top of the page. Type in the email address where you want to receive reminders, and click the "Save Changes" button.

For more information about reminders, please read this help topic.

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