ForumsTime ManagementApps you use on a daily basis
Apps you use on a daily basis
Posted by Vin Thomas:
Toodledo - Task Management
Google Calendar - Calendar
Gmail - Email
Dial2do - Phone tasks, emails, calendar, text messages (integrates with your toodledo account AWESOME!)
Evernote/Google Docs - Document Management
We are identical Twins.
I use Toodledo every day and others I vacillate between. I guess part of the reason I paid for a Pro account is so I'd have an excuse not to change to the next new service I found that looked cooler...my wife is only OK with spending the money if I use the account :-)
However, I've also paid for Jott.com so I can use the iPhone app to easily shoot new todo items to Toodledo. No fields set but the task title, sadly, but it gets it into Appigo Todo where I can update it. But I can rapid-fire tasks off to Jott faster than I could ever type (esp. on my iPhone; I'd forget all the rest by the time I finished one!). I paid for 10 minutes of time, I think it was $10, and it never expires. Most tasks are 3-6 seconds long I've noticed, so the time has lasted quite a while so far, and I don't have to worry about "not using it enough" to make a monthly subscription worth it. At some point if I use it enough, monthly make make more financial sense. But 10 minutes makes a lot of todos and isn't all that expensive even on my meager budget!
I literally use Jott only from the iPhone app (the new one) and only to send items to Toodledo with the link. I could use it for more, but that would separate from Toodledo and make things harder! I may use it as a notepad occasionally (or maybe to tweet in a hurry) at some point but so far I haven't (OK I did post a test tweet to Twitter once, it worked well).
This message was edited Apr 17, 2009.
What is 'The Journal'?
Love this topic. Can't get enough of these productivity apps. Some comments and questions:
@joannacrews - The Journal is a desktop based diary. http://www.davidrm.com/ -- never used it though
1. Google Calendar - Use this for future appointments, but also use it to track what I've done during the day (significant events mostly)
2. Gmail - email obviously
3. Blogger - I use this to store notes that I like to keep. I also use this to store an online recipe database. Not sure if this is the best app to use for this though. If I happen to come across a site that I like, I'll use the google toolbar Send To feature to highlight text and post this in my private blog. Again, I may need to reevaluate evernote or ubernote as they can do this as well.
4. Joesgoals - great for simple tracking of habits. But since they don't have an iPhone app, I'm starting to look at http://thedailytracker.com
5. Quicken 2009 - for tracking finances
6. Windows Live Photo Gallery - For managing my photos. I used to like Picasa, but I prefer the way Photo Gallery let's you easily move photos into folders and subfolders.
7. Aircheck iPhone - This app is really intended for use on airplanes, but although I don't fly planes, I found that this is good for creating reusable check lists. I have a checklist of stuff that I need to check whenever I leave with the baby (i.e. diapers, blanket, wipes, etc). I also plan to create a list for traveling (i.e. belts, socks, toothbrush, etc).
8. GroceryIQ iPhone - Great for creating shopping lists and even errand lists. Basically, each store is a location context for me. It also helps that it has a huge DB of items that will automatically populate.
Question for those using Gmail and Toodledo, are you diligent at keeping your inbox empty? Do you forward ever single email with an action into your toodledo account or do you sometimes get lazy and just use labels? For example, if I receive an email about a new bill being available for download, I'd like to put this in my @home-pc context so that I can do it when I get home. However, I sometimes just put this in a gmail label instead of moving it toodledo. This is probably bad though since I now have 2 lists I need to check.
Appreciate any other feedback.
I use http://www.planplusonline.com by FranklinCovey to manage all my personal a professional planning
Knowing what tasks are most important will increase your productivity. Spend less time sorting through long lists of TO-DOs or paper checklists and more time accomplishing important objectives. PlanPlus Online by FranklinCovey makes it easy to keep track of all your tasks and prioritize them using the A,B,C,1,2,3 system. The quick prioritize wizard provides a usefully interface for drag & drop task management based on day & importance. Delegated tasks are delivered via email to the recipient and all updates are tracked in your PlanPlus Online account. No account is required for recipient of a delegated task.
You can sign up for a Free 30 day Test run by using the following link that they gave me for Toodledo
Mike This post has been hidden because of negative votes. Click to reveal
I think Franklin Covey is a great system, I had the Outlook add-in.
But then I discovered Getting Things Done by David Allan and it works much better for me. You might want to look into it.
Also, I have been using TheJournal for 4 years now and it is fantastic. If you clicked on the link above you will see it is a journal/diary.
The things I like best about it,
Low resources-does not take a lot of memory.
it works, no matter what has happened to my computer, if I have a backup, it restores it easily
.Easy to search by date, topic, keyword.
You can add anything to it, pictures, websites, clippings.
Can use on flash drive.
Great thread - am investigating all the apps posted so far.
Here's what I use every day:
* Outlook 2007 - at work (email, calendar, contacts). Microsoft Exchange syncs all data automatically with my iPhone.
* Outlook 2007 - at home (personal email, calendar, contacts)
* Toodledo.com - both work and personal task management.
* Appigo Todo - on my iPhone, synced with Toodledo.
* MobileMe - used to sync personal calendar and contact data between Outlook 2007 and my iPhone. It also lets me have additional calendars, e.g. for family stuff.
* iPhone Calendar and Contacts - love the ability to overlay all calendars (personal and work).
* ClockedIn - http://www.kyoobed.com/applications/clockedin/iphone - little app for recording how your time is spent then graphically displaying it.
Other apps used at work (not time management-related) include:
* Word 2007
* Excel 2007
* Dynamics AX (Microsoft Axapta)
This message was edited Jan 05, 2010.
Just found a new time tracking app on iTunes that I like the look of. It's called TimeLines from Cronologic. You get a free account with it on their website. Will try it out to see what it's like.
I found the "pomodoro" system a great way to focus and increase productivity. GTD and TD help me determine "what" needs doing. Pomodoro helps me get it done.
Check out http://www.pomodorotechnique.com/index.html
There is a free pdf e-book explaining the system, but the basic technique can be learned in five minutes and it is a very effective time management tool. There is also an online forum which is very useful
Wow, everyone here must be the most productive people in the world. Aside from using Calengoo, Outlook, Gmail, Toodledo, and OneNote....I also use TWI, FML, TMZ, E Online!, Facebook, Wiki, and Easy News. This might explain a lot.
I use OneNote as my catchall program where I throw everything that I don't know what to do with right at the moment and then sort it out later.
I just recently also discovered Instapaper. Great program for reading stuff later when you have time
I like 2Do by guided ways for toodledo. its amazing.
Currently I use Awesome Note, Calengoo, and of course Toodledo. I use the native app for e-mail.
Great thread! Most of the apps I use are mentioned here already. But I fall into the trap of constantly looking at new productivity apps to see if they might work better for me instead of just doing what's on my lists...
-Toodledo (Used to be a passionate RTM user and still miss some of the features, like smart lists. Toodledo makes it easoer to line up your goals with tasks that accomplish them. And there's no good WebOS app for RTM.)
-Done! for WebOS. (Done! is by far the best app of it's kind I've seen for a mobile device!)
-News! for WebOS (Great RSS reader. Probably my single most used app.)
-Evernote (Haven't set it up for GTD, and the search features makes tagging almost overkill. I use this or ubiquitous capture of notes, reminders, and links. I email articles from News! here to reference later.)
-jEdit (open source java text editor. I use this at work as a scratchpad for programming and editing and save my scratch document each day; I find that I'm constantly being asked about ad hoc tasks I did umpteen weeks ago.)
-mGSD - (a GTD-based tiddlywiki I use to manage projects and project journals in for work.)
I go all the way back to Lotus Agenda and Ecco! Currently:
Gmail & Yahoo Mail >< With Windows Live Mail on desktop and syncing to mail app on the Iphone
Toodledo Pro syncing with Taska for the iPhone (The best iPhone app period, IMHO)
Awesome Note for Iphone to gather and file random data and journal - syncs to Google Docs
Traxitall for iphone only for those daily "habit" goals - (work out daily, etc.) just to keep me on track - I track no more than 5 of these at a time
New York Times for iPhone - phenomenal, let's you keep up to date on the go and whenever you have a spare moment
Calengoo for iPhone syncing to Google Calendar - best iPhone calendar app I've found, sync to Google Calendar is perfect
This message was edited Jun 12, 2010.
1. To Do, sync'd to a Toodledo Pro account.
3. Timelines (iPhone app, looks a bit poor on the iPad, but works... also has quite a few rough edges right now, but it's going to rock more and more).
4. iThoughts HD (mind mapping, outlining, task organization).
5. iPad Calendar, Mail, sync'd through Mobile Me. (Also use the MM website, as necessary, on my desktop.)
6. Atomic Web web browser for nice on-iPad tabbed browsing.
7. Twitterific and Osfoora HD clients, and on those and web browsers, Instapaper.
8. Instapaper iPad app.
9. Dropbox to sync most things, (GoodReader or Air Sharing for other things).
10. iAnnotate PDF for storing and marking up PDFs.
11. Notetaker HD.
My daily iPhone apps:
Toodledo for tasks and random notes keeping; but am not satisfied with the app in its current state
Reeder for RSS feeds
Moneybook for tracking expenses
iPhone Calendar syncing with Google Calendar
JotNot Pro for capturing documents on the fly (when quality doesn’t matter)
Google Voice, Google Reader
ToDoList – a more technical to do list / gantt chart-ish software used for engineering projects
Keepass for keeping passwords
Unique apps that I use once in a while:
Google Wave for collaborating on documents
Sleep Cycle for waking me up in my lightest sleep stage
SoundHound for identifying songs
^ wfolta, I’ve been thinking of buying a mindmapping app like iThoughtsHD and iAnnotatePDF, but they’re quite expensive for apps. Would you recommend them over other alternatives?
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