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Ummagumma

Posted Apr 20, 2019 in: Feature Roadmap and New Pricing Plans
Score: 0
It was an excellent service for a very long time. Which is why so many loyal users kept coming back to it and continued to support it even as the development slowed down.

But now, it’s ridiculously overpriced and badly antiquated or outright lacking in many areas that are important to me - desktop sync, Apple Watch support, seamless integration with Reminders, the Apple client is in a rather sad state, subtask filtering is very clunky, no attachments on mobile...

Even under the old subscription model, buying it was more trying to support a service that I was somewhat nostalgically attached to, and the developer who was very generous over the years.

Now, with all of the old shortcomings, the new owners whom I owe no loyalty to, and a jacked up price that’s more expensive than most of their competitors, I am not sure what they expected us to do...
Ummagumma

Posted Apr 16, 2019 in: Feature Roadmap and New Pricing Plans
Score: 1
It doesn’t really matter how many features any service has, what matters is how many of them are utilized.

I don’t care about the date added. And multi-level categorization is, to me, an overly complicated and time consuming workflow that forces one to spend more time managing and classifying their tasks than actually working on them.

I only used a few Toodledo task attributes above a simple task manager, start date, subtasks, and attachments.

Subtask filtering never worked the way I want it to work (look at 2Do to see it done right).

Attachments were unavailable on mobile devices.

Apple Watch app was all but useless and then it was killed off.

No background sync with iOS Reminders.

No native sync with Outlook, only the single most used desktop task client.

An outdated mobile app.

I could go on and on.

And now they want us to pay more than practically all other competing services aee charging? Many of which actually have their stuff together? All while providing the same service unchanged in years ? Sorry, redesigning web client without adding any major functionality, and killing off Watch app, don’t constitute “upgrades”.

You’re welcome to pay double or triple to show your appreciation for this. I’ve already moved on.


This message was edited Apr 16, 2019.
Ummagumma

Score: 0
Look up texter
Ummagumma

Posted Jan 22, 2019 in: How to handle projects
Score: 0
Posted by ipsque:
Posted by Ummagumma:
I do not use a task manager as a Project tracking tool. You end up with tons of "tasks" that aren't really tasks (i.e. single actionable items ) and lose focus of what needs to be done next.

I plan my projects in other applications, and only export individual tasks to the task manager.



What is a task except a single actionable item??


That was my point exactly.

A “project” is typically a combination of high-level planning steps and single actionable items. Some people treat it as task/subtasks. But keeping all of it in a task list only unnecessarily clogs it.

I develop my complete project outline in Onenote or iThoughts, and only export low level, discrete actionable tasks to my task list.
Ummagumma

Posted Jan 14, 2019 in: Feature Roadmap and New Pricing Plans
Score: 0
Posted by shelbyp:
Ummagumma: thanks for your comment, you're obviously right. I generally like Microsoft , but just can't get used to Outlook for email, too slow for basic things like searching for an email! I use Gmail, so thte Outlook tasks are note very helpful for me, and the google tasks are a bit too primitive for my needs. I am happy to pay an additional 20-30$ a year for something to fill this gap, but TD is now overpriced. I will try Microsoft ToDo The ON notes task creation is cool I didn't think about that, I saw the possibility in ON but never tried it! Given that I still have a year left, alot can happen. Things are changing fast in the task management field and prices may come down for some of the existing apps, features will be added etc...


Google Tasks is indeed very limited. There’s a great 3rd party app on iOS that adds a few sorely missing features (GTask) but you’re still stuck with the same Google web interface...

Using Outlook desktop app for email alone is probably not worth it unless you need to keep a local copy of your emails. It’s greatest strength is in bringing the email, tasks, calendars and Onenote together. E.g. I have an issue with an item I ordered, I start a Onenote page to track the resolution process, and save all relevant contacts, photos, emails, attachments, invoices, phone call notes and tasks there. The emails can be saved to Onenote using a button in Outlook (this inserts them as searchable printouts) or I can just drag an email with my mouse and it will be saved as a .msg file attachment. This level of integration + the advanced task views make it easier to live with stupid long email searches (I usually search on my iPhone anyway, faster and more convenient)...

It’s basically a typical MS product, like Windows - clunky, sometimes slow,sometimes buggy, but very hard to replace because of all the functionality it has.
Ummagumma

Posted Jan 14, 2019 in: Feature Roadmap and New Pricing Plans
Score: 0
Posted by shelbyp:
A 300% increase is just stupid.


Agree also, I have 1 year left in my subscription and then I'm out or possibly I move to the cheapest plan here since I can do what I need using my OneDrive subscription to take care of the rest. after looking at Todoist and RTM, I see that both also fit my needs. I already have a OneDrive subscription for 100$ a year which provides 5 Terabytes for 5 family members, access to the Microsoft suite online (including One Note which kills the Notes section here) and full cross-platform support. there is no task list unfortunately. OneNote online does provide outlines which are not as powerful as TD, but are sufficient for my needs.

It is then easy to leverage IFTTT to simulate some other features. e.g. full task history can be achieved by auto creating a OneNote note each time a task is created. Possibilities with IFTTT are endless , however one thing I raised in the forums is that the TD support is buggy and the IFTTT tasks were failing on me, preventing me from doing some of the cool things that people expect as we move into an Internet Of Things world...


I am not sure that the bolded statement is entirely correct.

If you’re using Outlook.com account, you have a task list that you can sync with Outlook on desktop, and with iOS devices. Since it is synced to iOS via Reminders, any app that supports Reminders swill also work with Outlook tasks. (I especially recommend GoodTask). The web access for Outlook.com tasks is a little clunky but it supports advanced features like Start dates and categories; the biggest strength however is in using Outlook for desktop with its advanced filters and conditional formatting. Another big advantage is that you can create Outlook tasks directly from Onenote, so you can plan a project in ON and create s task list for it as you go.

You can also use the new Microsoft ToDo app, the only problem is that it has a major bug using EAS sync so it really only works well if you only use ToDo clients everywhere (not a problem for Windows 10 users but forces Windows 7 into web app).


This message was edited Jan 14, 2019.
Ummagumma

Posted Jan 09, 2019 in: Feature Roadmap and New Pricing Plans
Score: 0
You can create shared Reminders lists that you only use for delegated tasks, while maintaining your own separate lists. In GoodTask, you can reassign a task to another list with a single tap.

Not sure if it’s possible to show iOS Reminders in Google Calendar on web. But you could use Google tasks with Gtask for iOS, or Google’s own app. I no longer use Google products so not an expert, but GTask is a very good app. And on Apple devices, you can integrate tasks and calendars from different services in the same view in most 3rd party Calendar and Task apps. GoodTask can show calendar events and tasks in same view, although the calendar module is a little limited (no Month or Week view, it’s just a list of events by day). Fantastical and Calengoo can also show events and reminders together.

Coming to think of it, if you only use basic task functionality, Calengoo is probably perfect for you. It’s an excellent calendar with decent Reminders and Google Tasks integration, and a very responsive developer. It also adds extra functionality on top of Reminders and Google Tasks. My only and main gripe with it is that it doesn’t update Apple Watch app in background.

Don’t know first thing about Alexa, sorry. I use Siri, as dumb as she is...


This message was edited Jan 09, 2019.
Ummagumma

Posted Jan 09, 2019 in: Feature Roadmap and New Pricing Plans
Score: 0
Posted by Curt:
Has anyone tested out RTM vs Ticktick? Any recommendations between the two for someone who uses all Apple products and needs to collaborate between 3 people? I don't mind paying for the service, but our needs are pretty simple and might be able to use the free versions if they afford collaboration.

We've had 3 Silver subscriptions over the last 10 years, but in order to collaborate now, we would be forced to pay 3 times the amount for the newly designated "Plus" account that has absolutely nothing extra we need other than the collaboration between 3 users. Unless Aaron decides to include 3 collaboration users under the "Standard" Plan (still an increase from $20/yr to $36/yr!), we will be moving on to another platform. Not interested in paying $180/year for 3 Plus accounts and not happy with the empty promises and lack of communication. What should have happened is all current Toodledo users should have been grandfathered in under our current accounts. A modest 20% increase from $20 to $25 year would have been tolerable and would have most likely been accepted by most. A 300% increase is just stupid.


What features do you use, and how often do you have to access web interface ?

With all of you using Apple devices, I don’t think you need any paid service at all, to be honest. Just buy a good task app (e.g. GoodTask, 2Do) and share it with your family members. Both apps use Reminders as the base and add some functionality on top (2Do can also use Dropbox to sync it’s own proprietary database, and has a Mac version). You can share Reminders lists or use the same Dropbox folder. Some of the added functionality may not be accessible via iCloud web interface if you use Reminders to sync, and with Dropbox sync there’s no web access to your tasks, but I assume your phones are always with you so this should not be an issue. So a single $10 - $14 payment and you are all set for years...

Personally, having used both apps, I settled on GoodTask, mainly because it’s optimized for quick on-the-fly task management.


This message was edited Jan 09, 2019.
Ummagumma

Posted Jan 04, 2019 in: Toodledo Update: November 2018
Score: 0
We have strict policy of NO ACCESSING to your data without prior permissions. Although we own the databases and all rights to our application, you retain all rights to your data.


That's great to know. So when a Chinese intelligence officer shows up at their headquarter and demands access to their users' data, they can just quote him the policy. I am sure in an authoritarian country that is the top industrial / economic espionage hub in the world, this would go over just fine.


This message was edited Jan 04, 2019.
Ummagumma

Posted Jan 03, 2019 in: Toodledo Update: November 2018
Score: 2
Just a little note: TickTick is headquartered in China. It may or may not matter to you or your employer, depending on the sensitivity of your tasks and data.
Ummagumma

Posted Jan 02, 2019 in: Feature Roadmap and New Pricing Plans
Score: 0
Same here. Not happy with the new service pricing vs what it has to offer, not happy with complete lack of communication, and have my doubts on whether the service will even be here a year from now, with existing paying users leaving and the potential new users going to be scared by the high subscription cost that exceed the prices offered by most of the competition. I’m out, just lurking on the forum to see what’s going on and what solutions are other people trying.
Ummagumma

Posted Jan 01, 2019 in: Feature Roadmap and New Pricing Plans
Score: 0
Posted by Larry2:
I'm disappointed they kept the 3 tier pricing.
....
Depending on financing and cash equity a new owner may need to start charging a lot more to cover expenses and finance debt.


Toodledo is now one of the most expensive offerings in a heavily saturated market where it remains a lesser known name.

“Charging a lot more” in this case is suicide.


This message was edited Jan 01, 2019.
Ummagumma

Posted Dec 25, 2018 in: Feature Roadmap and New Pricing Plans
Score: 0
Posted by john.godden:
Posted by Ummagumma:
... By the way, I stopped using Start Date and designed a workflow to have very similar functionality without it, so I can now migrate to pretty much any platform or service.


I have thought about trying this, after learning that most other services don't handle start dates the way I want, particularly with recurring tasks. "It's easier to put on slippers, than to carpet the whole world" seems appropriate...

Do you mind sharing briefly the key points of your workflow?

Thank you.


Sure. Sorry if it's a long post.

Originally, I used Start Date to trigger an action or review of a task, based on my arbitrary best guess of when I should do something about it (a lot of times, just review it and assign a new Start Date). I used Due date to indicate an actual real deadline. I also tried to avoid having undated tasks, as these never seem to be addressed. To me, an undated task was the "Sometime / Maybe" type of task. Finally, for the past of years, I've been using 2Do on my mobile devices (which I use for planning my workflow most of time) syncing to Toodledo. If you are familiar with 2Do, it's build around Start Dates.

So, looking at my tasks, I realized that most of my them, historically - at least 70% - only had Start Dates and no Due Dates. That is, they did not have had deadlines. Out of the tasks with real deadlines, a good half were "simple" tasks which could be completed quickly (paying bills, renewing drivers' licenses etc). Only "project" type tasks had to be started well ahead of a concrete deadline, and for practically all of them tracking the actual Due date was purely informational (I had to be done before it).

So, here's what I am using now:

Due Date = old Start Date. Assigned to all tasks, serves as a trigger to review the task and either start working on it, or assign a new Due date.

Actual Deadline = for Project type tasks, it goes in front of Subject, in form "YY MM DD". This way I can sort alphabetically if I need to see tasks arranged by deadline (which, in practice, I almost never have to do).

Tag / Category - after switching to GoodTask, I started using their method of using plaintext tags at the end of the subject line. This can be made to work with Outlook or any other system that allows custom filtering / searching, and it can be used in other applications and services so I can search for a tag using Spotlight or Windows Indexing, and find not only tasks but documents, meetings, notes etc all using the same tag. Unfortunately stupid Windows doesn't allow the use of hashtag in search, so I prefix my tags with ll.

So, here's how my typical task list would look:

Pay Visa Bill before 21st llMoney (Due 12/15 recurring monthly)

19 02 16 Proposal llProjectABC llCommitment (Due 2/4/19)

Jon's submittal promised by 1/11 llProjectABC llFollowUp llJonD (Due 1/10)

I use text automation in Windows and iOS, and the pre-set quick actions in GoodTask, so I can type any tag using just three letters or a single tap.

I've been using this system for about two months now and it's worked wonderfully.

Now, it won't translate 100% to some very basic task managers without using a 3rd party tool - e.g. iOS Reminders don't allow alphabetic sorting, and I believe neither does GoogleTask. But there's always going to be some kind of 3rd party software for major services, sorting by title is just about as base and common a function as it gets, and it's not even that important in my workflow. Sorting by Due date and plaintext search are available on any platform I can think of. So, this approach should be about as future proof as it gets.

Finally, you can see that I make no use of Priorities. That's because the due date field here IS the priority. The top priority tasks get today's due date, the next priority tasks get bumped. No matter how important a task is, if I am not planning on working on it today, it will be bumped to tomorrow... and it will become top priority task ON tomorrow because that's what it's due date is set for. And it doesn't matter if I end up with ten tasks all due on the same day. After a quick 5-minute re-assessment, I will keep 3-5 of them and bump the rest. And when I only have 3-5 tasks to work on today, I can usually figure the order in my head. So, I just never use the priority unless I really need to flag a task for whatever reason.


This message was edited Dec 25, 2018.
Ummagumma

Posted Dec 24, 2018 in: Feature Roadmap and New Pricing Plans
Score: 0
Posted by oakleypark10:
Posted by Ummagumma:

If you are using Outlook and iPhone, look at GoodTask. It uses Reminders as a base / sync engine and adds tons of missing features (Start date, categories, all kinds of filters) which can be synced to or easily replicated in Outlook. And it’s only $10.


Thanks, tried it, liked it, bought it. The native integration to outlook/reminders on the iphone is incredible. I am sure for heavy indepth users it may not be perfect but if you use outlook task adn iphone then its very good. No link to any company mentioned, just my personal review.


Great, happy to have been able to help.

Once you've used GoodTask for a while, you really start to appreciate the way it works. The Day / Week / Month views and the Quick Actions make managing tasks on the fly very quick and easy. It also has a decent Apple Watch app. About the only thing that I don't like about it is the way it handles Subtasks... oh well. Can't have it all... I haven't been using Subtasks much to begin with. By the way, I stopped using Start Date and designed a workflow to have very similar functionality without it, so I can now migrate to pretty much any platform or service.

I was actually thinking of "donating" my unused months of subscription to someone else, but decided to keep it in case the new team behind Toodledo does manage to surprise us.


This message was edited Dec 24, 2018.
Ummagumma

Posted Dec 21, 2018 in: Pros/Cons of Alternatives to Toodledo.
Score: 0
Posted by MM1772:
Posted by Ummagumma:

However, if you were ok with using the plaintext Toodledo notes, then looks like you don’t need any of that added functionality. Why don’t just use plaintext or Word /Doc notes saved in OneDrive or Google Drive ?


Yes, for the most part I'm okay with plain text notes; if I need something more full-featured (for example, a draft of an article I'm writing), I'll save it in Word on either Office online or Dropbox. But usually I have lots of smaller plain-text notes.


BTW, getting notes out of OneNote is doable, you can export them to PDF.


True, but let's say I want to use another note app (maybe one with different features). I don't see PDF a lot as a supported input type.

For the past hour I've been looking at Simple Note (so far my preference) and Standard Notes. Simple Note has a better "escape plan" of plain text files, one per note. Yes, it's true that plain text is not always an import option, but I have seen it (Nimbus Note, Standard Notes). Standard Notes, however, has a better security story: notes are encrypted in storage.

I'm running out of time to do any more research :( I may end up flipping a coin :)


Looks to me like keeping notes in plaintext or word documents on OneDrive (or GDrive, Dropbox etc) is your best bet, no need to complicate things by using a wrapper on top of your data. It’s cross platform, searchable, future proof (since you are using files in standard common formats), can be easily moved to any other service or backed up.

The only reason I use OneNote is because I really like the extra functionality it provides, it helps me to organize my data better, I want my notes and file attachments and screenshots and voice notes in one place on the same screen. Otherwise, I’d just use a word editor for my notes. I believe that with most online storage services now providing image and document OCR search functionality, Evernote and OneNote are really losing much of their attractiveness to an average user. OneNote still has a good use case, especially in the workplace, the way it’s integrated into Windows and Office. But if you don’t need that level of integration, Word / text in OneDrive should work just fine.


This message was edited Dec 21, 2018.
Ummagumma

Posted Dec 21, 2018 in: Pros/Cons of Alternatives to Toodledo.
Score: 0
Posted by MM1772:
I'm just wondering if anyone has found a good substitute for Toodledo's Notes module (not the task notes, but the notebook notes). Toodledo has said they don't plan to do much development on this feature because there are so many other options out there, which -- to me -- makes good business sense at this point.

I've looked at SimpleNote, Standard Notes, and Zoho Notes. I didn't really like Zoho Notes, so I crossed that off the list.

Standard Notes was okay and has a good encryption story, plus automatic backup, but it's open source and I don't know how long the project would continue (yes, it's true that many open source projects last much longer than commercial projects, but...) The big drawback was that it wasn't clear to me how I could move to another app if I wasn't happy with them or if they disappeared. Having spent a lot of time researching and trialing other apps, I don't want something I can't leave easily.

SimpleNote is also at least partially open source, but the company that provides it, Automattic, also created WordPress.com, so I don't think they're going to go away soon. Their support group was very helpful when I asked about a Toodledo Notes import. Though they don't have a specific import for it, they suggested I try their text file import. This, however, involves saving each note as a .txt file. You can get to that point by exporting the notes as .CSV, then opening the CSV file and stripping out the columns you don't need. Basically, the only column their import uses is the Notes column itself, so you lose the note title and folder. If you know VBA (or know someone who does), you can write a little script that instead writes the folder name as a tag (for example, #HomeRepair) in the note body, and then saves the note using the title as the filename. To make the Title into a valid filename, you have to do a search and replace on all the entries in the Title column and changing all spaces and special characters to a hyphen or underscore. I'm probably not explaining it clearly enough, and there are probably quicker ways to do it, but you get the general idea: It *can* be done with a little work, and support is very helpful. I had 600+ notes, but I saved only 300 as text. I've imported a few of those as a test.

Why didn't I just go with OneNote? I didn't see a good way to export if I wanted out. (I might have missed something, though.)

Why didn't I go with Evernote? Same thing. Also, I keep hearing rumors that they're not doing so well or that they're focusing so much on the business audience that soon there won't be lower-cost plans for the individual user. None of these rumors seem well-founded, but, as I said, I don't want to go through this again right away.


The biggest thing about OneNote and Evernote is the ability to do things other than just note taking. For me, it’s the support for file attachments and voice notes.

However, if you were ok with using the plaintext Toodledo notes, then looks like you don’t need any of that added functionality. Why don’t just use plaintext or Word /Doc notes saved in OneDrive or Google Drive ?

BTW, getting notes out of OneNote is doable, you can export them to PDF.
Ummagumma

Posted Dec 15, 2018 in: Feature Roadmap and New Pricing Plans
Score: 1
Posted by oakleypark10:
My needs are really simple. i rely on Outlook tasks as the master and use gSyncit to link my desktop outlook to Toodledo on my iphone. I find native tasks on an iphone just awful. The one feature very hand on the app on my iphone is hotlist but am I going to pay $36 a year for that undecided. Off to look at other options sadly........

I appreciate the developers desire to turn this app into a recurring revenue model but the pricing is steep for the value I would get.


If you are using Outlook and iPhone, look at GoodTask. It uses Reminders as a base / sync engine and adds tons of missing features (Start date, categories, all kinds of filters) which can be synced to or easily replicated in Outlook. And it’s only $10.
Ummagumma

Posted Dec 14, 2018 in: Feature Roadmap and New Pricing Plans
Score: 0
Posted by Curt:
Posted by Ummagumma:
Curt,

It all depends on what features you need and what platforms you use.

Out of basic free services from major players, MS ToDo has grown into a quite capable and well designed solution. It is still somewhat feature limited compared to Toodledo, but has much better features overall vs iCloud Reminders or Google Tasks. There are three main issues with it:

1. You can’t use it with Outlook or Outlook.com as there’s a sync bug that messes up due dates. Which is not an issue if your laptop runs Windows 10, you can just install ToDo app.
2. AFAIK it still doesn’t have location based reminders.
3. It now finally has a “Master” view of tasks across different lists, but it only works on tasks with Due dates, and can only be sorted by date.

It does have advantages over iCloud or GTasks - a Reminder date separate from Due date (so it can be used as Start time), the ability to “Star” a task, the ability to add a task to “My Day” view, and an elegant tagging system based on plaintext tags.

And of course the big advantage is that it is cross platform and is unlikely to become a paid / subscription service or get bought out.

As I pretty much gave up on trying to use shared task lists with my family members (they prefer texting) and I have to use Outlook at work, this is not what I use. I sync Outlook at home and at work to iCloud Reminders, and use a program called GoodTask for iOS to add features on top of what Reminders offers and maintain feature parity with Outlook. This solution is not cross platform, i.e. it won’t work when you have people with Android and Apple devices in your group.


Thanks for the response guys!!
Sounds like you are well versed in the different Task Mgmt options. We pretty much went from a notepad to a Word doc to Toodledo. So, I'm not really knowledgeable about what is available, but with the 300% price increase, I will quickly learn. We have a small team of three that work together and use it as a simple way to manage our business (and personal for me) tasks and delegate them back and forth on occasion. We already use Podio to collaborate on/setup business system processes and checklists, use BoxSync for sharing/storing documents, Google Calendar to track personal and business appointments and Buildium to manage property and tenants. So for a simple Task Managment software, here is a list of the things we use and want.

1) The ability to use it on two Macbook Pro laptops, one PC, two iPhones, an one android.
2) Have the ability to use it offline on an iPhone and have it sync when we connect to the internet. I travel a lot on airplanes and use the time I'm not connected during taxi out to update my list.
3) The ability to share and delegate tasks between collaborators. I like the feature Toodledo has that allows me to selectively choose which Folder my assistant/office manager can see (ie. They can view my business tasks, but can't see personal tasks).
4) A way to prioritize tasks visually and sort them in a logical manner (I think almost every task management program does this).
5) The ability to search in both laptop and cell phone app.
6) Be able to add notes with more detail about the task
7) Have customizable reminders with the ability to choose format (ie. popup, text, email)

If any of the big dogs (Google, MS, Apple, etc) had a platform that handled those things, I would be more inclined to spend my time moving there and learning their system as in my opinion, they have the resources to keep improving the software and there is a higher probability that will remain in business longer; not to mention the price is either free or cheap. It would be nice if something integrated well with one of the software systems mentioned above (Google Cal, Podio, Box) but I'm not really sure how that would look or what exactly I mean by that question. I guess I just want something that is simple and intuitive and if I can have fewer programs to keep open or review the better.

Any suggestions??
I'd also love to hear from any other small business owners or property managers as to what systems they have designed that work well for them.

Thank you!


I think that out of the "Free big guys" solutions, MS ToDo would meet most of your requirements. They have an app for Windows 10, iOS, Android, and most likely Mac; web access; individual list sharing; Search and notes.

You can sort tasks within the list by dates, alphabetically, or by priority. You can only see a master list (tasks across all lists) sorted by due date, and only for the tasks that have a due date; this is a limitation that Google and iCloud tasks also share.

The biggest problem that I have with ToDo is the Date sync bug, which forces you to use their app on iOS and in Windows, as opposed to using a 3rd party or native app. This would not be a problem had I not been reliant on using Siri to add reminders on the fly; there's no Siri integration with ToDo, and no Apple Watch support. If these features are not important to you, I think ToDo would be the best choice, unless you want to go to yet another 3r party service that may get bought out or go to a subscription model. I doubt that MS would do either, anytime soon.
Ummagumma

Posted Dec 13, 2018 in: Feature Roadmap and New Pricing Plans
Score: 1
Curt,

It all depends on what features you need and what platforms you use.

Out of basic free services from major players, MS ToDo has grown into a quite capable and well designed solution. It is still somewhat feature limited compared to Toodledo, but has much better features overall vs iCloud Reminders or Google Tasks. There are three main issues with it:

1. You can’t use it with Outlook or Outlook.com as there’s a sync bug that messes up due dates. Which is not an issue if your laptop runs Windows 10, you can just install ToDo app.
2. AFAIK it still doesn’t have location based reminders.
3. It now finally has a “Master” view of tasks across different lists, but it only works on tasks with Due dates, and can only be sorted by date.

It does have advantages over iCloud or GTasks - a Reminder date separate from Due date (so it can be used as Start time), the ability to “Star” a task, the ability to add a task to “My Day” view, and an elegant tagging system based on plaintext tags.

And of course the big advantage is that it is cross platform and is unlikely to become a paid / subscription service or get bought out.

As I pretty much gave up on trying to use shared task lists with my family members (they prefer texting) and I have to use Outlook at work, this is not what I use. I sync Outlook at home and at work to iCloud Reminders, and use a program called GoodTask for iOS to add features on top of what Reminders offers and maintain feature parity with Outlook. This solution is not cross platform, i.e. it won’t work when you have people with Android and Apple devices in your group.
Ummagumma

Posted Nov 30, 2018 in: Feature Roadmap and New Pricing Plans
Score: 0
Posted by Mike Thomas:
After an initial flurry of trying to find an alternative that works well (for my needs) I had given up and resolved to bite the bullet and pay the ransom for a year of service, thereby delaying the decision by a year. But I cannot - every time I go to the Subscribe page (prompted by the arrow glaring at me in the left pane of my browser), it's still showing the old plans (with no warning of the impending change). None of the old plans say I will get 3rd-party app access (because it is supported by all of them for another 31 days).

This makes me determined to look again at the alternatives because I don't want to be painted into a corner come New Year's Day, or worse stuck in a tool that suddenly goes out of business because the users all moved to something else.

I don't need a lot of TD features. They all currently exist in the free version. But I *do* need to be able to make changes on a phone *and* in a browser and have them sync, plus I need support for sorting by context (or something analogous to it). Sadly most alternatives don't hit all those features, the one that does (RTM) will not import from TD (I used the beta version as directed and got no tasks after the import - but that's a question for the RTM forum).

Ditching TD altogether and syncing Ultimate To-Do List directly with Google Tasks is a non-starter (whoever "designed" (using the term loosely) Google Tasks should be selling deep-fried sliced vegetables).

This is pretty frustrating.


The RTM import method that worked for me was to first export TD tasks to CSV, then import into Outlook Tasks, then install the free trial of MilkSync, and sync from Outlook to RTM.

It was not without its quirks - e.g. the attachments were gone, and if I modified a task that had a Start date but no Due date, it would get assigned a Due date automatically. Also I was not using Goals or Contexts, so not sure how to handle those. But all in all, it was a fairly quick and easy process.
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